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Legal Secretary - Corporate Services more...
Location:Kennesaw, GA
First posted:January 04, 2017

Position Description

CarMax has been a Fortune "100 Best Companies to Work For since 2005", was awarded a 2016 Top Workplaces honor by The Atlanta Journal Constitution and ranked 5th of Atlanta's top 25 large companies, and Training magazine's "Top 125 Training Companies" 2008-2015. Our culture is built upon the values of respect, integrity and transparency, and we live these values every day in how we treat our Customers and our Associates.

To provide administrative support to the CarMax Auto Finance Legal and Compliance teams. The position involves a wide variety of duties and responsibilities. These include providing advanced, diversified and confidential administration and secretarial support; making independent decisions regarding planning, organization and scheduling of work and proactively identify, prioritize and communicate to VP issues that need immediate attention; and interacting with numerous internal departments and associates.


  • Provide administrative support to department executives, management and associates.
  • Balance and appropriately prioritize action items, projects and deadlines.
  • Develop organizational knowledge and utilize this knowledge to assist in supporting the department.
  • Assist in the production of various key presentations to include formatting, graphing, importing and animating pages as designed.
  • Prepare reports, correspondence, transcription and other documents as directed.
  • Manage inbound and outbound written and electronic correspondence.
  • Manage and schedule calendars and events.
  • Arrange for travel as requested for all department associates.
  • Submit travel & expense reimbursements promptly and follow-up to ensure the process is completed timely and accurately. Audit all T&E's prior to submission for approval to ensure accuracy and compliance with company policy.
  • Assist with budget preparation, track and reconcile budgeted items on a monthly basis as directed by supervising manager.
  • Prepare various department invoices for payment processing.
  • Retrieve and distribute reports as directed.
  • As assigned, learn and evaluate certain key business metric reporting and communicate findings to VP.
  • Ensure that incoming mail is sorted and disbursed appropriately daily.
  • Manage the submission of all department equipment requests as directed; gain necessary knowledge to operate video conference technology and generally rectify first level issues.
  • Open, close, retrieve and manage various legal files as directed.
  • Manage and maintain the legal library.
  • Maintain paper and electronic filing systems as directed.
  • Maintain and requisition supplies.
  • Perform other duties as may be assigned.

    Position Requirements


  • Minimum 2 years previous experience in an administrative assistant role.
  • Proven ability to prioritize and multi task.
  • Attention to detail with exceptional planning and organizational abilities
  • Ability to learn new tasks quickly.
  • Self-motivated and able to complete tasks without close supervision.
  • An energetic team player that demonstrates flexibility.
  • Proven ability to work in a highly confidential environment.
  • Strong user of Microsoft products, telecommunications tools (video conferencing, etc), and a variety of software packages.


  • High School Diploma required.
  • College Degree preferred.
  • Proficiency in Word, Excel, Office 365, Power Point, as well as excellent typing and computer skills are required.


  • Strong written and verbal communication skills to effectively communicate with associates, all levels of management, outside counsel, opposing counsel, and regulatory authorities.


  • Ability to comprehend and apply basic mathematics and understand client analysis and reporting.


  • Strong analytical and reasoning skills required in connection with accurately assembling, organizing and maintaining information to support the department.


  • Great work-life balance, community involvement, team engagement events, on-site gym...etc.
  • Not a suit & tie environment, think jeans and sneakers.

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