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Legal Secretary - Corporate Services more...
Location:Kennesaw, GA
Company:CarMax
First posted:January 04, 2017
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Position Description

CarMax has been a Fortune "100 Best Companies to Work For since 2005", was awarded a 2016 Top Workplaces honor by The Atlanta Journal Constitution and ranked 5th of Atlanta's top 25 large companies, and Training magazine's "Top 125 Training Companies" 2008-2015. Our culture is built upon the values of respect, integrity and transparency, and we live these values every day in how we treat our Customers and our Associates.

SUMMARY:
To provide administrative support to the CarMax Auto Finance Legal and Compliance teams. The position involves a wide variety of duties and responsibilities. These include providing advanced, diversified and confidential administration and secretarial support; making independent decisions regarding planning, organization and scheduling of work and proactively identify, prioritize and communicate to VP issues that need immediate attention; and interacting with numerous internal departments and associates.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Provide administrative support to department executives, management and associates.
  • Balance and appropriately prioritize action items, projects and deadlines.
  • Develop organizational knowledge and utilize this knowledge to assist in supporting the department.
  • Assist in the production of various key presentations to include formatting, graphing, importing and animating pages as designed.
  • Prepare reports, correspondence, transcription and other documents as directed.
  • Manage inbound and outbound written and electronic correspondence.
  • Manage and schedule calendars and events.
  • Arrange for travel as requested for all department associates.
  • Submit travel & expense reimbursements promptly and follow-up to ensure the process is completed timely and accurately. Audit all T&E's prior to submission for approval to ensure accuracy and compliance with company policy.
  • Assist with budget preparation, track and reconcile budgeted items on a monthly basis as directed by supervising manager.
  • Prepare various department invoices for payment processing.
  • Retrieve and distribute reports as directed.
  • As assigned, learn and evaluate certain key business metric reporting and communicate findings to VP.
  • Ensure that incoming mail is sorted and disbursed appropriately daily.
  • Manage the submission of all department equipment requests as directed; gain necessary knowledge to operate video conference technology and generally rectify first level issues.
  • Open, close, retrieve and manage various legal files as directed.
  • Manage and maintain the legal library.
  • Maintain paper and electronic filing systems as directed.
  • Maintain and requisition supplies.
  • Perform other duties as may be assigned.

    Position Requirements

    QUALIFICATIONS:

  • Minimum 2 years previous experience in an administrative assistant role.
  • Proven ability to prioritize and multi task.
  • Attention to detail with exceptional planning and organizational abilities
  • Ability to learn new tasks quickly.
  • Self-motivated and able to complete tasks without close supervision.
  • An energetic team player that demonstrates flexibility.
  • Proven ability to work in a highly confidential environment.
  • Strong user of Microsoft products, telecommunications tools (video conferencing, etc), and a variety of software packages.

    EDUCATION and/or EXPERIENCE:

  • High School Diploma required.
  • College Degree preferred.
  • Proficiency in Word, Excel, Office 365, Power Point, as well as excellent typing and computer skills are required.

    LANGUAGE SKILLS:

  • Strong written and verbal communication skills to effectively communicate with associates, all levels of management, outside counsel, opposing counsel, and regulatory authorities.

    MATHEMATICAL SKILLS:

  • Ability to comprehend and apply basic mathematics and understand client analysis and reporting.

    REASONING ABILITY:

  • Strong analytical and reasoning skills required in connection with accurately assembling, organizing and maintaining information to support the department.

    WORK ENVIRONMENT:

  • Great work-life balance, community involvement, team engagement events, on-site gym...etc.
  • Not a suit & tie environment, think jeans and sneakers.

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