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Executive Assistant - Legal Services more...
Location:New York, NY
Company:New York City Economic Development Corporation
First posted:March 07, 2017
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Executive Assistant - Legal Services

Administrative/Support New York, New York

Our Vision : To make New York City the global model for inclusive innovation and economic growth, fueled by the City's diverse people and businesses.

Our Mission : To create shared prosperity across New York City's five boroughs by strengthening neighborhoods and growing good jobs.

The Legal Department: Provides general representation to NYCEDC and its affiliates, and to New York City Industrial Development Agency and Build NYC Resource Corporation.  Attorneys in the Legal Department negotiate and draft contracts covering the transactions and programs of these companies, negotiate and draft contracts for the design, engineering and construction of NYCEDC's capital projects, counsel as to applicable law, provide general corporate advice and assistance and manage the companies' claims and litigations.

Your Role: As a member of our dynamic team you will provide professional administrative support for the General Counsel and the Legal Department; manage the administrative team to ensure full support for the Legal Department.

Responsibilities:

  • Assist the General Counsel with respect to all matters requested, including but not limited to: receiving and screening telephone calls, tracking messages, scheduling appointments, maintaining the calendar, typing documents, maintaining files, acting as the General Counsel's administrative representative to members of the Legal Department and to the Staff of the Corporation generally
  • Provide smooth administration of the Legal Department, including organizing the intake and distribution of faxes and mail, filing and updating of library materials (including maintaining supplements and pocket parts); updating Legal data on internal and external websites; maintain timekeeping system and act as a liaison between the legal department and MIS, HR and other service groups
  • Create forms and spreadsheets
  • Supplement efforts of other Assistants in supporting other Counsel, Senior Counsel and paralegals, including but not limited to preparation of contracts, ACRIS closing documents and PowerPoint presentations
  • Determine hiring needs, recruit and select administrative employees. Delegate and assign work as appropriate to administrative employees' capabilities and NYCEDC needs
  • Ensure all administrative employees are oriented to their position and provided with appropriate training development and continuing education. Monitor performance, provide coaching and feedback on an ongoing basis
  • Assist and/or arrange for the reproduction and binding of materials

Qualifications:

  • High School Diploma or equivalent
  • 5 years experience in Administrative or equivalent
  • Flawless Word processing skills are a MUST
  • Proficient in Microsoft Word, Outlook, Excel, and of PowerPoint
  • Ability to create clear, accurate, concise and well-organized written communications
  • Ability to prioritize and handle multiple tasks
  • Ability to meet deadlines
  • Ability to make demands on people both inside and outside the Corporation
  • Ability to accurately execute assignments
  • Strong typing, basic math skills, advanced administrative knowledge, telephone call handling skills

About NYCEDC

New York City Economic Development Corporation is the City's primary vehicle for promoting economic growth in each of the five boroughs. NYCEDC's mission is to stimulate job growth through expansion and redevelopment programs that encourage investment, generate prosperity and strengthen the City's competitive position. NYCEDC serves as an advocate to the business community by building relationships with companies that allow them to take advantage of New York City's many opportunities. Additional information on NYCEDC can be found by visiting  (please use the apply button below) .

Our Diversity & Inclusion Mission is to attract, retain, and engage a diverse workforce comprised of talented people. Like the city of New York, NYCEDC knows our strength comes from each of our connected parts, making the fabric of our organization better and stronger because of our unique employees' talents. NYCEDC employees can expect to work as part of a highly engaged, passionate and inclusive workforce where everyone's contributions are valued, respected and make an impact on one of the best and most diverse cities in the world!

The New York City Economic Development Corporation is an Equal Opportunity Employer.  NYCEDC offers excellent benefits, including company-paid 401 (a) pension plan, 457(b) tax-advantaged retirement savings plans, medical, dental and vision benefits, and discounted gym memberships and movie tickets.

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