Fleet Administrator

Location:

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Provide operational and administrative support to the WDIV Fleet Department to include regional plants and branches as directed

• Assist with Warner Fleet Services (WFS) database updates and vehicle record corrections

• Conduct research for information related to DOT, preventative maintenance, repairs, vehicle inspections or other matters required by WDIV Fleet Dept

• Query data and run various reports from WFS, SAP, PeopleNet, and other systems as required

• Generation of routine capital requests (CARs) such as monthly lease buyouts

• Submit asset status updates such as retirements and transfers to all appropriate POCs

• Provide administrative support as directed for all WDIV vehicle sales

• Process International Fuel Tax Agreement (IFTA) documentation to ensure proper filing can be achieved using SAP, ComData, PeopleNet, and VUSION data

• Collect, consolidate and report monthly mileage data for internal reporting and WFS data updates

• Collect and consolidate monthly tube trailer fill data for tracking in the WFS database to comply with DOT Special Permit retest requirements

• Follow up on over 60 day vehicle maintenance purchase orders to minimize fleet accruals

• Aid with managing monthly ComData Fuel approvals across all of WDIV

• Support fuel management by sending Comdata User Agreement to location managers for new drivers and assist with fuel card replacement

• Assist fleet asset maintenance vendors with WFS inquiries and documentation as required

• Aid vendors, WFS, and WDIV Mgrs in the collection and upkeep of Vendor Insurance and Compliance documentation

• Provide project management assistance as directed by Fleet team

• Ability to communicate effectively orally and in writing with working knowledge office practices and procedures, departmental rules and regulations

• Ability to perform data entry in a computer and extract information from various reports and spreadsheets

• Ability to read, analyze, and interpret reports, legal and regulatory documents

• Ability to understand and perform basic arithmetic functions

• Ability to understand and carry out oral and written instructions and to request clarification when needed

• Ability to meet and speak with various employee levels and vendors to deal effectively with their questions or problems, seeking assistance when needed

• Ability to establish and maintain effective working relationships, co-workers, employees and officials in other departments

Required Education

• High School diploma or equivalent (GED)

• Excellent customer service and communication skills

• Computer proficiency with Microsoft Office Suite and ability to learn other systems as required

• Ability to work independently and under some pressure to meet deadlines

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We care about and support our Airgas Families. This is evident not only through our competitive compensation but also through a comprehensive benefits package that includes medical, dental, and vision plans, vacation, sick time, floating holidays, and paid holidays for full-time employees.

We provide a progressive parental leave package for our eligible Airgas parents, offering generous paid time off for the birth or placement of children, including 14 weeks of paid child birth benefit for birth mothers on leave, as well as paid parental leave benefits for other associates.

Additionally, we offer our employees a 401k plan with company matching funds, tuition reimbursement, discounted college tuition for employees' dependents, and an Airgas Scholarship Program for dependent children.

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Your differences enhance our performance

At Airgas, we are committed to building a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their race, gender, sexual orientation, religion, disability or any other protected characteristic. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.

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Equal Employment Opportunity Information

We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

Please click here to view the EEO Know Your Rights poster and here to view the Pay Transparency Nondiscrimination poster. Airgas, an Air Liquide Company invites any applicant and/or employee to review the Company's written Affirmative Action Plan or Policy Statement. This plan or policy statement is available for inspection upon request.

Airgas, an Air Liquide Company and its group of companies does not discriminate against qualified applicants with disabilities and is committed to providing reasonable accommodations to the known disabilities of such individuals so as to ensure equal access to benefits and privileges of employment. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact us by email at us-accommodationrequest@airgas.com.

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