Accounts Receivable Specialist II

Job Summary

The Cash Applications Administrator II, is responsible for payment application of all cash receipts from multiple sources and processing through Oracle EBS. Interfaces with various systems and websites to import, export and/or edit data from multiple sources. Good organization skills with a high degree of accuracy, attention to detail, prompt follow-through and outstanding customer service are required.

Duties & Responsibilities

• Post and apply cash receipts from bank lockbox, ACH and credit card payments to the correct account and invoice as specified in remittance advice provided from the customer and/or bank
• Process all credit card transactions processed by Customer Service
• Apply all manual credit memos and invoices, insuring that each one has correct coding and proper authorization signatures
• Answer customer requests for information and provide invoice and/or credit memo copies to customers as requested
• Research all accounts receivable transactions in Oracle and/or Expandable AR module and other data sources as requested to provide correct information on payments, invoices, credit memos and credit card transactions to internal and external customers
• Performing auto invoicing for company 30 and 40 in the MAS database and company 80 in MIS database, including freight data upload and data archiving and maintenance of various Excel tables and Expandable reports
• Perform PDF invoice upload using Safeview application
• Assist with compiling "Packet" for Accounts Receivable Supervisor/Management to review
• Assist with annual Property Tax project
• Perform other duties and special projects as requested

Minimum Qualifications

• 3+ years' experience with full cycle accounts receivable and cash applications
• Oracle, SAP or other ERP system
• Excellent communication skills both written and verbal
• Problem solving skills, basic accounting principles knowledge, documentation skills, and research & resolution skills
• Must have high degree of accuracy, detail- oriented, and quick learner
• Microsoft Excel and Microsoft Office skills
• Demonstrates a strong desire to learn and assume ownership and responsibility

Preferred Qualifications

• Knowledge and understanding of accounting procedures
• Knowledge of GAAP, business principles and standard operating practices
• Problem solving and analytical skills

Education

High school diploma or GED is required. Some Accounting college level courses are preferable.

This position primarily works in an office environment. It requires frequent sitting, standing and walking. Daily use of a computer and other computing and digital devices is required. May stand for extended periods when facilitating meetings or walking in the facilities. Some local travel is necessary, so the ability to operate a motor vehicle and maintain a valid Driver's license is required.

The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodations may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described.