Project Administrator - Outpatient Parenteral Antimicrobial Therapy - Infectious Disease

Specific Duties

Overall: Admin Support to OPAT Program, Travel Clinic Program, Injectable ART Program, ID Nursing Team

OPAT Program

• Coordinate the Outpatient Parenteral Antimicrobial Therapy (OPAT) Program for the division of Infectious Diseases. Working closely with the OPAT Leadership Team: OPAT Medical Director, NP Team Manager, and ID Pharmacist to ensure that patients are properly tracked and that their care is coordinated between rehabilitation centers, inpatient and outpatient services.Schedule patients for follow up ID clinic appointments.
• Collaborate with OPAT leadership to help set agenda for weekly meetings: Record, distribute, and file notes for weekly OPAT meetings.

• Work closely with the ID Nursing Staff and OPAT leadership team to help manage daily workflow and coordinate the patient needs of the OPAT program including daily assignment of patients being discharged from the hospital, contactingoutside organizations such as laboratories and rehabilitation centers for patient information, missing lab reports, compiling laboratory values via electronic fax system and pertinent patient information to be delivered to appropriate staff: medical records, responsible nurses and physicians working with OPAT patients: entering laboratory results in patients' charts as OPAT documentation, forwarding OPAT orders for signature, covering for ID Pharmacist regarding daily hospital discharges on request
• Enter data into RedCAP and maintain the database for quarterly and annual OPAT reports. Assist with generating data charts, graphs, and trends for these reports.

Travel Clinic Program

• Work closely with NP Team Manager and Travel Clinic Medical Director to provide administrative support for Travel Clinic: Coordinate provider coverage for all travel clinic schedules, recruit providers to fill vacant sessions, quality assurance for template accuracy, purchase supplies and arrange for services for each travel clinic, collaborate with and serve as a resource to each clinic location.

Injectable ART Program

• Work closely with the NP Team Manager to provide oversight for benefit verification for the Injectable ART Program for the Infectious Disease Division. These responsibilities include: completion of benefit enrollment form for new patients, regular communication with the Viiv (pharmaceutical company) benefit managers, communication with patients regarding approval status and missing data-e.g. electronic consent, insurance card images, correct address, etc; maintain files for each patient, contact insurance companies to verify coverage as needed, coordinate annual benefit re-verification process

Support ID Nursing Team Workflow

• Work closely with the NP Team Manager to manage nursing workflow: set ID Nurse clinic pager, set Access Center Pager, identify OPAT patients being seen in clinic

Other Administrative Functions

• Schedule and coordinate meetings, events, interviews, appointments, travel, and lodging arrangements for the OPAT program and the Senior Administrative Director for Infectious Diseases as needed.
• Perform administrative/secretarial primary support for the division including but not limited to, calendar management, email, and verbal communication with internal and external vendors.
• Responsible for purchasing supplies and equipment, submitting purchase orders for the faculty and staff located at 15 Francis St. Suite, AB4
• Share some administrative duties with four other core members of the Infectious Diseases Administrative team. This includes cross-training on duties, holding the consult, inpatient pager for one day each week, monitoring incoming faxes through Web Fax.
• Work closely with the Clinical Director to coordinate the coverage schedule for the Antimicrobial Management Program for the ID section.
• Serve as backup scheduler for DFCI patients
• Provide support for the clinical staff, physicians, nurses, and administrators
• Must be innovative in your approach to problem-solving, process improvement and seeking solutions.
• Other administrative duties as assigned