New

Executive Assistant

Dartmouth College

remote work

United States, New Hampshire, Hanover

7 Lebanon Street (Show on map)

Dec 02, 2025

Position Information

Posting date	12/02/2025
Closing date
Open Until Filled	Yes
Position Number	1011468
Position Title	Executive Assistant
Hiring Range Minimum	$54,400
Hiring Range Maximum	$68,000
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule	Monday through Friday, 8AM to 5PM, some nights and weekends as needed for special projects.
Location of Position	Hanover, NH 03755 1 Rope Ferry Road
Remote Work Eligibility?	Onsite only
Is this a term position?	No
If yes, length of term in months.
Is this a grant funded position?	No
Position Purpose	Partnering with the Dean at the Geisel School of Medicine, The Executive Assistant (EA) supports the management of the complex schedule of the Dean. The EA prepares meeting materials and correspondence, supports the Dean at meetings, and supports the day-to-day operations of the Dean's Office as needed. The EA serves as a representative of the Dean's office, engages with key stakeholders and maintains a professional and welcoming office presence.
Description
Required Qualifications - Education and Yrs Exp	Bachelors or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	Minimum 6+ years of experience supporting a senior executive. Exceptional written and verbal communication skills. Excellent organizational and time management skills. Experience managing complex calendars with strategic intent and political sensitivity. High technological fluency - proficient in Google Workspace, Microsoft Office, Zoom and other collaborative tools. Steady under pressure, with strong emotional regulation and interpersonal tact. Comfortable handling sensitive and confidential information with discretion. Excellent judgment, situational awareness, and responsiveness in a fast-paced, high-accountability setting.
Preferred Qualifications	Experience in higher education, nonprofit, or public-sector environments. Experience planning events.
Department Contact for Recruitment Inquiries	Nick Ryan, Chief of Staff, Geisel Administration
Department Contact Phone Number	603-646-5591
Department Contact for Cover Letter and Title	Nick Ryan, Chief of Staff, Geisel Administration
Department Contact's Phone Number
Equal Opportunity Employer	Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Preferred, but not required
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/84021

Key Accountabilities

Description

Calendar Management

Manages the Dean's calendar as a living, strategic document.
Constantly adapts and optimizes the schedule to reflect shifting priorities, while handling all changes with professionalism, tact, and attention to political nuance.
Coordinates complex travel arrangements, both professional and personal, ensuring seamless execution.
Anticipates conflicts and adjusts scheduling with tact and diplomacy.
Understands not only what is on the calendar but why it matters and communicates those connections to the team.
Maintains and updates calendar tracking documents.
Manages personal travel and logistics in support of the Dean's role.

Percentage Of Time

Description	Meeting & Event Coordination: Coordinates logistics for meetings and events, including Board of Advisor meetings and other events. Assists with preparation, materials, logistics, catering, and follow-through with excellence and attention to tone. Provides staffing support for several evening and weekend events per year, including major Geisel gatherings and external stakeholder engagements.
Percentage Of Time	10

Description

Other duties as assigned:

Provides flexible support to the Dean and the Dean's Office as new priorities emerge.
Assists with special projects, initiatives, and institutional events that may fall outside regular responsibilities.
Steps in to cover or support colleagues in the office during periods of peak activity, staff transitions, or absences.
Adapts to the evolving needs of the Dean and the Dean's office contributing wherever needed to ensure smooth and professional operations.

Percentage Of Time

Description

Writing, Briefings, & Communications:

In partnership with the Dean and the Dean's Office team, drafts and edits briefing materials, emails, and other communications.
Ensures the Dean is well-prepared not just for the content of each meeting, but for the role she will play, its context, and its purpose within the institution's broader goals.
Drafts and responds to correspondence on behalf of the Dean, ensuring confidentiality, tone, and accuracy.

Percentage Of Time

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned