Volunteer Coordinator I

                                       

The Volunteer Services Division of the City of Tualatin is excited to offer an outstanding opportunity for a dynamic volunteer management professional who is passionate about the environment and environmental education. As our Volunteer Coordinator, you'll play a key role in strengthening our community by leading and expending meaningful volunteer programs that make a real impact. 
 
This position is not only rewarding - it also supports your lifestyle. Enjoy a 32-hour workweek, with a flexible schedule, hybrid work, full-time benefits, and a strong commitment to work-life balance. It's an ideal role for someone seeking both purpose and flexibility in their career. 

This position primarily supports the Parks Maintenance Division , by managing, maintaining, and enhancing a wide range of park and environmental volunteer programs, which include, but is not limited to, Put Down Roots in Tualatin, Dog Park Ambassadors, TEAM Tualatin, Boy Scout Eagle and Girl Scout Gold Award projects, and corporate/group special projects. A love of the outdoors is a must for the successful candidate. You'll also collaborate with departments and divisions across the City to support additional citywide volunteer initiatives. 

If you're passionate about connecting people with service opportunities and making a difference in a community, please see the qualifications below as this could be the perfect job for you. 



In addition to being able to perform the essential duties of the position, the successful candidate for the Volunteer Coordinator position will be adept at building and maintaining professional relationships with volunteers, but also establishing collaborative relationships with coworkers, other City departments, the school district and other environmental community partners. The successful candidate will be an on-site volunteer manager who is willing to get dirty and put their savvy project management skills to work in organizing and smoothly leading episodic volunteer events. Ideally, the candidate will have extensive experience working with a diverse volunteer base and enjoys confidently working with and engaging youth. The Volunteer Coordinator will be comfortable and skilled working autonomously within a team environment.
 
The ideal candidate should also possess and demonstrate:

• Outstanding logical, flexible and creative thought processes in program and event development as well as problem solving.
• Sound decision making with respect to the cost-effectiveness, impact and timeliness of projects
• Integrity, ingenuity, and innovation 
• Perceptiveness and collaboration with the ability to establish relationships and build bridges while still seeing the big picture
• Approachability, openness and an ability to be candid and tactful
• Appreciation for, and a commitment to, all facets of diversity
• Excellent verbal and written communication skills, and organizational skills
• Well- developed group interaction and presentation skills
• Expertise in self scheduling, time management and logistics

Below are the major essential functions, for a full list of essential duties and requirements, please see the full classification description available on our website.

 

Coordinate with department or division to identify, develop, and prioritize needs for volunteer staffing.

 

Provides training to staff on how to succeed with volunteers. Maintain contact with staff and volunteers to evaluate the effectiveness of their placement within the organization.

 

Develops procedures and processes necessary to administer a wide range of volunteer opportunities within the department, division, and/or city. Responds to the needs of the department, members of the public and outside agencies as appropriate. Provides information, explains processes, and makes recommendations for volunteer involvement.

 

Creates recruitment and orientation materials. Actively recruits new volunteers using all means of media and other methods as appropriate.

 

Interviews and screens prospective volunteer applicants.

 

Places applicants for volunteer work and conducts orientation for volunteers within the organization, including information on policies, procedures, and standards of volunteer service.

 

Coordinates, prepares, and presents public information in a variety of media and to a variety of audiences to promote and market volunteer programs and services.

 

Develops work plans, time lines and resource allocations for assigned programs and projects. Monitor progress to ensure objectives are met. Prepare reports and recommendations.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Innovative, creative approaches to developing and utilizing volunteer services. Working knowledge of practices and principles of effective volunteer recruitment techniques. Working knowledge of effective program management principles and practices. Working knowledge of effective motivation and administration of volunteers. Working knowledge of strategic planning methods with an emphasis on services related to volunteer programs.

 

Ability to establish and maintain effective working relationships with employees, volunteers, contractors, other agencies, public officials and the general public. Ability to occasionally deal with upset or difficult individuals. Ability to work nights weekends and holidays. Working knowledge of volunteer management software (Volgistics), the City's financial system software and Microsoft Office software programs. Knowledge of Spanish a plus.

 

Possession of, or the ability to obtain within a timeline established by the City: a Certificate of Volunteer Management, a valid Oregon driver's license, and CPR/First Aid certification.

 

SUPERVISORY RESPONSIBILITIES: Coordination with Human Resources to ensure recruitment, selection, placement and utilization of volunteers is in accordance with City policies and applicable laws. This classification is responsible for interviewing, screening, placement and orientation of volunteers. Directing work, appraising performance, addressing complaints and resolving problems are the responsibility of the division supervisor in which the volunteer is assigned.

 

PHYSICAL DEMANDS and WORK ENVIRONMENT: 
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. 

Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. While performing the duties of this job, the employee is regularly exposed to outside weather conditions. The noise level in the work environment is usually moderate.

Employee must have the ability to attend night functions, attend out of town meetings and work a flexible schedule subject to the operational needs of the City. Employee may be subject to continual interruption and may have occasion to deal with irate individuals. 

HOW TO APPLY: Applications must be filed online at http://agency.governmentjobs.com/tualatinor/default.cfm. E-mailed or faxed applications or resumes cannot be accepted. A cover letter is requested.

If you have a general question regarding the recruitment, contact Human Resources at recruitment@ci.tualatin.or.us.