Program and Special Projects Coordinator, Scientific Mentorship Initiative

HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists - even stretching into film and media production. Our Headquarters is in the greater Washington, DC metro area and is home to over 300 employees with expertise in investments, communications, digital production, biomedical sciences, and everything in between. The work housed here supports and augments the groundbreaking research conducted in HHMI labs across the nation. As HHMI scientists continue to push boundaries in laboratories and classrooms, you can be sure that your contributions while working here are making a difference.

Summary:

The HHMI Undergraduate and Graduate Programs (UGP) group develops and manages a diverse portfolio of science education initiatives, including grants, fellowships, and other programming to support individuals and institutions. The objectives of these initiatives are to support the preparation of future leaders in science and science education, educate science-literate citizens, and advance diversity, equity, and inclusion by influencing the culture of science education and training.

The HHMI Scientific Mentorship Initiative (SMI) is led by the SMI Program Lead and comprises a team of Facilitator-Scholars who collectively provide expertise in culturally aware mentorship (see ). The SMI team designs and delivers programming in culturally aware mentorship to all HHMI scientists, including workshops and courses for Investigators, Janelia Group Leaders, Early Career Scientists, Hanna Gray Fellows and their postdoctoral advisers, Gilliam graduate advisers, and HHMI Professors.

As the SMI Program and Special Projects Coordinator, you will work closely with the SMI Program Lead to provide the day-to-day management of the SMI. Some key aspects on your role will include coordinating the many interactions between the persons who are part of the SMI, as well as serving as a principal connection for the Facilitator-Scholars and between the SMI and the scientists participating in the mentorship courses and workshops. You will assist the Senior Program Lead in communicating with scientists and other members of the larger scientific community in understanding the goals of the SMI initiative, advising the scientists in how to achieve the goals of the initiative, assessing the progress made by the Facilitator-Scholars and the scientist participants, and contributing to the evaluation of the outcomes of the initiative.

Your knowledge of and genuine interest in science, scientists, and science education, will help you to be successful in this role. You will effectively contribute to the team by leveraging your strong analytical, organizational, communication, and excellent interpersonal skills.

The SMI is part of the Undergraduate and Graduate Programs (UGP) group, and the Special Projects Coordinator, will report to the Senior Director of UGP, and work at our headquarters campus in Chevy Chase, MD. You might be asked to travel domestically 2-5 times annually.

In this role, you will:

• Coordinate the many elements of the SMI, including: recruiting, selection, training, and evaluation of the Facilitator-Scholars; developing and updating mentorship curricula and supporting materials; and organizing the on-line and in-person activities of the SMI and its clientele;

• Manage operations of the SMI, including implementation of policies and practices, budget tracking, meetings, workshops, dissemination of materials, travel, and payments;

• Assist in collecting, organizing, and archiving of data and other information and electronic databases;

• Make timely payments through HHMI's electronic vendor payment system;

• Promptly process travel and expense reimbursements;

• Manage reporting deadlines, funds disbursements, post-activity surveys, and communications with all stakeholders;

• Effectively work with other HHMI departments, including OGC, Communications, IT, People and Culture, Travel, Conference Services, and Finance; and

• Collaborate with other programs in the UGP group as directed.

If this role appeals to you, we encourage you to apply even if you are unsure about whether you meet all qualifications, experience, and education described below.

Education & Experience:

• Bachelor's degree or equivalent combination of education and experience; Master's degree preferred

• Academic credentials in science and/or scientific research experience preferred

• Minimum 4 years of administrative or project coordination experience in a professional, or academic setting and/or experience working in a scientific environment preferred

• Proficient with Microsoft Office 365 applications

Skills & Abilities:

• Strong organizational skills with excellence in setting priorities, handling multiple tasks, and ensuring that projects are completed accurately and on time.

• Excellence in interacting constructively with a wide range of people, including other HHMI staff members and persons who might exhibit contrary perspectives.

• Reliably handle and maintain confidential information.

• Excellent analytical skills.

• Excellence in verbal and written communications.

• Excellent independent judgment and decision-making skills.

• Collaborative and interactive work style; able to work independently and as part of a team.

Application Instructions:

As part of your application, please submit:

• Letter of interest in which you introduce yourself and share what motivated you to apply for this opportunity (no more than 2 pages).

• Curriculum Vitae that includes relevant experience (no more than 3 pages).

Physical Requirements:

Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).

Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

Please Note:

This job description sets forth the job's principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word "may," the Essential Duties and Responsibilities described above are "essential functions" of the job, as defined by the Americans with Disabilities Act.

Compensation and Benefits

Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our site to learn more.