Dean's Office Project Specialist - Law School

Job Responsibilities:
Provide support to the Office of the Dean of the Law School (Dean, Assistant Dean, Finance Director, and Executive Assistant to the Dean). Primary administrative support for the Faculty Appointments Committee.

This position is onsite with some flexibility. Salary is dependent upon experience with a range of $20.69 - $30.89 per hour.

Faculty Appointments Committee Support 50%:

• Provide direct administrative support to the committee chair and co-chair in all aspects needed during the annual search cycle.
• Provide friendly and robust administrative support to candidates, representing the Law School well in all interactions.
• Coordinate and support all appointments committee meetings.
• Maintain detailed files, tracking of all applicant materials, analyze data and produce detailed reports as needed.
• Submit and track faculty position postings to additional outlets as directed by the committee.
• Coordinate the annual Association of American Law Schools (AALS) Faculty Appointments Register (FAR) process (primary contact, updating Law School information, paying fees, submitting ads and downloading distributions for committee review).
• Coordinate the AALS Recruitment Conference held in Washington, DC in early October for the committee members (make hotel/space reservations, organize travel, interview schedule and additional request as needed).
• Manage all aspects of faculty candidate visits to the Law School (make travel arrangements, lodging, schedule job talk and secure space, assist in building visit itinerary, order food for the various daily events as required, assist in dinner arrangements, process candidate's expense reimbursements and serve as the primary resource to candidates).
• Assist in compiling materials for faculty review in preparation for faculty meetings.
• Coordinate faculty candidate return visits to the Law School (organize travel, lodging, transportation, meetings and or lunch/dinners as needed, process resulting expense reimbursements and serve as the primary resource to candidates).

Dean's Office Support 25%:

• Front facing staff member of the Dean's Office, primary greeter of visitors to the office, prioritizing incoming requests of the office either electronic, via phone or in person.
• Provide clerical support as needed to the Dean, Assistant Dean and Finance Director.
• Support and back up the Executive Assistant to the Dean as needed. Maintain Ballard Spahr conference room reservation requests and general functions of the Dean's Suite.
• Primary resource for student employee.

HR & Curriculum 20%:

• Generate appointment letters for approximately 150 adjunct instructors from three Law School curricular areas each academic year.
• Coordinate and collaborate with adjunct faculty administrators and finance department to ensure accurate and timely appointment and payroll information.
• Facilitate background checks for all adjunct instructors.
• Monitor the Law HR email account and assist the Human Resources manager with temp-casual appointments as needed.

Other duties as assigned 5%

Required Qualifications:

• High School Diploma/GED and five years related experience to include professional customer service support and complex project management in a fast-paced environment. Training and/or education may be substituted for some of the years of experience.
• Computer skills in Google Workspace, Microsoft applications including Word, Excel, and Power Point. Electronic file management and complex electronic calendaring experience.
• Knowledge and understanding of executive level office operations and procedures.

Preferred Qualifications:

• Excellent oral and written communication skills, effective organizational skills, time management skills as well as the ability to work independently.
• Demonstrated experience communicating with and providing excellent service to executive level leaders, faculty, senior leaders, dignitaries and alumni.
• Demonstrated initiative and willingness to go the extra mile to provide outstanding service.
• Proven ability to coordinate several projects simultaneously and meet deadlines.
• Evidence of exceptional interpersonal skills and discretion.
• High level of proficiency with Microsoft applications, Google Workspace and Chrome River.
• Experience working in an academic administrative setting and event coordination.
• High level of emotional intelligence.

The is a leader in preparing students to solve the complex social, economic and business issues of our time. Our exceptional faculty, innovative curriculum and unmatched clinical and experiential learning opportunities equip students for the demands of the 21st century.

We are distinguished by a rare collegial culture that emphasizes teamwork, problem solving, leadership and persuasion. Students learn to think analytically, to identify the core element of a complex problem and to develop real-world solutions-skills that are essential beyond law school for all fields of employment. Public service is at our core. Our students embrace it, our faculty and staff reinforce it, and our community benefits from it.

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF)
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Please visit the for more information regarding benefits.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail or call (612) 624-UOHR (8647).

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: .

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

Please note: All employees at the University of Minnesota are required to comply with the University's Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit:

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.