Minnesota Landscape Arboretum Project and Database Manager

Overview:

The Project and Database Manager reports to the Director of Advancement and will be responsible for project management and the Altru database related to the Advancement units and functions, including development, membership, gift administration, marketing and communication. This position will play a key role in policy and process development, facilitation of multi-department collaboration, project management, training and data oversight. This position is the most senior position in Advancement Operations, providing guidance to junior employees and coaching the supervisors and teams within Advancement. The Project and Database Manager identifies and addresses various issues using deep technical knowledge to create innovative solutions.

Duties & Specific Responsibilities:
Project Management 45%

• Define assigned or identified projects related to the Advancement team's work. Other departments may also be involved if applicable and approved.
• Manage assigned or identified projects according to project management best practices.
• Engage key stakeholders in relevant projects.
• Document the project management process using PM software or other appropriate management and documentation tools.
• Train key employees from each Advancement unit (and potentially other units) on project management software, or direct to available training resources.

Database Process Management 45%

• Identify Altru database issues and create solutions; this may include but is not limited to issues related to data integrity, process configuration, existing and new procedures, user roles, data security, data entry, data retrieval, etc.
• Delegate work resulting from a created database solution through project management or other process if appropriate.
• Document processes and procedures related to database functions, or delegate such documentation
• Create systems for the storage and access of processes, procedures and other documents
• Create and maintain a system for periodic review of database users and permissions
• Incorporate digital strategy assessment recommendations
• Partner closely with other teams and collaborate on strategy, execution, and measurement of ROI.

Supervise and Manage 10%

• Recruit, hire, train, schedule, assign work and evaluate performance of Advancement Operations staff and volunteers as required
• Coach, develop and provide guidance to employees as required

This description does not include all possible responsibilities in this work and does not limit the assignment of related responsibilities to any position of this specialty.

Required Qualifications:

• BA/BS plus at least 4 years of experience including items below or a master's degree plus at least 2 years of experience including items below
• Experience managing complex projects requiring deep technical knowledge
• Experience configuring and using multiple components of a CRM
• Experience developing policies and procedures to manage workflow and change
• Proven track record of working with individuals with diverse identities and underrepresented communities

Preferred Qualifications

• Deep knowledge of Altru database
• Supervisory experience

The Minnesota Landscape Arboretum is more than 1,200 acres of gardens and tree collections, prairie and woods and miles of trails. The Arboretum's beautiful gardens and plant collections, nature-inspired exhibits, innovative learning, and events make it a valued community resource and top attraction. Founded more than 60 years ago, in 1958, the Arboretum is part of the College of Food, Agricultural and Natural Resource Sciences at the University of Minnesota, the Arboretum is located approximately 30 miles west of the Twin Cities Campus along Hwy 5, just west of the City of Chanhassen. As a non-profit organization, the Minnesota Landscape Arboretum is committed to sharing institutional information with the public, including visitors, members and other constituents who support the Arboretum's mission. A beautiful in-town getaway, an escape to reflect, re-energize or plan for the future. A connection with the wonders of nature.

The Minnesota Landscape Arboretum strives to provide equal access to and opportunity in its programs, services, gardens, operations and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. We recognize and value the importance of diversity and inclusion in enriching the experience of our employees, donors, members, volunteers, and visitors and in supporting the Arboretum mission. We are committed to attracting and engaging employees, members, donors, volunteers and visitors with varying identities and backgrounds. As an institution committed to demonstrating excellence through diversity, we are committed to hiring a diverse faculty and staff, and actively encourage candidates from historically underrepresented groups to apply.

Our benefits include:

• Health & Dental insurance
• A defined benefit plan through MN State Retirement System as well as Optional Retirement Plan (ORP) and a section 457 Deferred Compensation Plan
• Substantial time off including sick time, 11 paid holidays at start and vacation accrual
• Free Arboretum membership
• Free and discounted tickets to programming, as available
• Discounts on dining and in our Arboretum Shops
• Employee Assistance Program
• Working just steps from the beautiful gardens and displays
• Free or discounted admission to other cultural institutions across the United States

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

This position requires that all applicants must attach a cover letter, resume, and contact information for three professional references. Incomplete applications will not be considered.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

Please note: All employees at the University of Minnesota are required to comply with the University's Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit:

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.