Office Coordinator

Under the supervision of the Executive Director, the Office Coordinator is responsible for the day-to-day operations of the Central & Western Kansas chapter office to include providing administrative support to financial, program and development functions and coordination of volunteers.

Responsibilities

Operations Responsibilities

• Answer phones, triage calls and provide basic information and referral service.
• Process incoming mail.
• Coordinate office purchases and maintenance of office equipment.
• Train all new staff and volunteers over office procedures and equipment.
• Perform data entry for program and development including: Personify and Convio.
• Maintain websites for development events: Walk to End Alzheimer's and Memory Gala
• Additional duties as identified by the Executive Director.

Finance Responsibilities

• Book account receivables, source coding, input data into donor software program and process tax/thank you letters.
• Prepare bank deposit and financial reports for the Regional Finance Department.
• Prepare Request for Payment forms for the Regional Finance Department.
• Submit all new vendor information to AP after ensuring all documentation has been obtained.
• Point of contact for vendors and account payable.
• Complete petty cash reconciliation on a quarterly basis.
• Oversee Respite Grants including: processing application, updating the data base and preparing RFP.
• Reconcile monthly credit card statements for Chapter staff

Volunteer Responsibilities

• Recruit and screen new volunteers
• Promote volunteer opportunities
• Manage volunteer application processing and data base
• Work with chapter staff to provide volunteers and training for development events
• Organize volunteer recognition event in collaboration with Chapter Staff.

Qualifications

• Associate's degree required, Bachelor's degree preferred
• Prior experience with special events and social media preferred
• Office experience required
• Proficient in Google Docs, Gmail, Microsoft Windows & Microsoft applications: Word, Power Point, Excel and Publisher.

Knowledge, Skills and Abilities

• Willingness to learn other software including Personify & Convio
• Ability to prioritize and manage multiple projects, as well as work with volunteers and staff.
• Ability to work with multiple programs and multiple funding sources.
• Proficiency with constituent database management programs accurate data entry skills
• Excellent proofreading skills
• Must be able to communicate effectively with people of diverse backgrounds and ages
• Excellent telephone and in person customer service skills
• Strong organizational skills and attention to detail

WORKING CONDITIONS:

• Normal office environment
• Work may require some evenings and weekends during special events.
• Work may be stressful during periods of high volume or tight deadlines.

• Ability to lift 50 lbs, (materials and special event supplies.)
• Ability to travel throughout Chapter territory as needed

Job Title Office Coordinator, Central & Western Kansas Chapter

Location Wichita, Kansas

Full time of Part time: FT (37.5 hours/week)

Grade: 101

Reports To: Executive Director

Who We Are:

The Alzheimer's Association is the leading voluntary health organization in Alzheimer's care, support and research. Our mission is to lead the way to end Alzheimer's and all other dementia - by accelerating global research, driving risk reduction and early detection, and maximizing quality care and support.

At the Alzheimer's Association, our employees are at the core of all we do. Our network of more than 1,700 employees across the United States makes a difference each and every day for those impacted by Alzheimer's and those at risk for the disease.

We warmly invite qualified applicants to consider this opportunity to make a life changing impact on the millions living with Alzheimer's, their caregivers and those that may be diagnosed with the disease in the future. Read on to learn more about the role, then visit our website www.alz.org/jobs to find out more about who we are and why we've been recognized as a Best Place to Work the last eleven years in a row.

Employees working 24 hours/week or more are eligible for a comprehensive benefits package, including medical, dental, vision, flex accounts, short and long-term disability, life insurance, long term care insurance, tuition reimbursement, generous Paid Time Off, 12 annual holidays and Paid Family Leave, as well as an annual Cultural & Heritage Day and Volunteer Day of their choosing. They are also eligible for our gold standard 401(k) retirement plan.

Full time employees (37.5 hours/week), will enjoy all of the above plus an annual School Visitation Day and an Elder Care Facility Day of their choosing.

The Alzheimer's Association is committed to diversity, equity and inclusion in the workplace and provides consideration for an employment relationship without regard to race, color, religion, sex, sexual orientation, gender expression, gender identity, genetic predisposition, national origin, ethnicity, disability, veteran status, or any other characteristic protected by federal, state or local law. #LI-SL1