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Associate Program Analyst (Hybrid Schedule)

Howard Hughes Medical Institute (HHMI)
United States, Maryland, Chevy Chase
4000 Jones Bridge Road (Show on map)
January 15, 2023
Primary Work Address: 4000 Jones Bridge Road, Chevy Chase, MD, 20815 Current HHMI Employees, click here to apply via your Workday account. HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists - even stretching into film and media production. Our Headquarters is in the greater Washington, DC metro area and is home to over 300 employees with expertise in investments, communications, digital production, biomedical sciences, and everything in between. The work housed here supports and augments the groundbreaking research conducted in HHMI labs across the nation. As HHMI scientists continue to push boundaries in laboratories and classrooms, you can be sure that your contributions while working here are making a difference. About the role: The Associate Program Analyst will work with the Program and Portfolio Management team and various department leads across HHMI. They will triage, administer, and organize projects, from simple activities to more complex plans. This role will work closely with the business owners to assist and support them with the preparation of the project intake form. In addition, they will track and monitor project requests coming through the Project Intake process and perform various administrative duties to support the project and portfolio management process. This newly added role reports to the Director of Program and Portfolio Management. What we provide: A Director who believes in her team's capability and works diligently to champion a collaborative and joyful team culture. A team that believes in continuous learning and cultivates an environment where all members of the team help each other. A competitive compensation package that includes up to $10,000 in educational reimbursement each year and a significant budget for professional development. What you'll do: Maintain and monitor project in-take forms and process Assist business owner(s) with completing the project intake form Coordinate and schedule 90-day planning events and portfolio planning events. Prepare and generate documentation and materials for project reviews Support project managers and their projects, assisting with project planning & monitoring, business analysis, risk management, and other items. Assist with preparing project status reports, and metrics Prepare and distribute project meeting minutes What you bring: Bachelor's degree or a combination of education and experience. One to three years of customer service experience. Experience working in an environment that encourages collaboration. Experience in applying critical thinking, creativity, and effective business. Curiosity and strong desire to learn, experiment, and grow in the field of project and portfolio management Effective time management skills with solid organization and prioritization abilities Strong attention to detail and ability to juggle multiple tasks at once Strong interpersonal skills Ability to adapt to changing priorities and tight timeframes Physical Requirements: Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet). Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis. Please Note: This job description sets forth the job's principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word "may," the Essential Duties and Responsibilities described above are "essential functions" of the job, as defined by the Americans with Disabilities Act. Compensation and Benefits Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our site to learn more. Compensation Range $24.98 (minimum) - $31.22 (midpoint) - $40.59 (maximum) Pay Type: Hourly HHMI's salary structure is developed based on relevant job market data. HHMI considers a candidate's education, previous experiences, knowledge, skills and abilities, as well as internal equity when making job offers. Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.