Assistant Director of Events and Alumni Relations

Summary:
The Assistant Director of Events and Alumni Relations is part of a team at the College of Science and Engineering (CSE) that plans and implements donor and alumni relations activities, engagement, and outreach for the college.

Key Responsibilities:

Alumni and Donor Event and Program Management (65%)

• In conjunction with External Relations Event Director and Director of Alumni Relations, develop and execute approximately 20-30 alumni and donor events per year including, but not limited to, receptions, reunions, luncheons, dinners, facility tours, lectures, and webinars
• Work with Director of Alumni Relations to implement, manage, and assess various alumni programs, activities, and volunteer opportunities
• Plan and execute CSE mentor program. Responsibilities include, but are not limited to, promotion, recruitment, training, and engaging the program's approximately 220 pairs via communications and activities.
• Conduct activities and programs to support fundraising goals. Responsibilities may include work for major campaigns.
• Direct and facilitate all activities for CSE suite at Gopher home football games, including invitations, ticket distribution, and catering
• Oversee logistics including venues, catering, decor, layouts, programs, and audiovisual
• Establish and execute work plans, timelines, reports, and other required documentation, as appropriate
• Provide general event support, including registration, nametags, mailings, preparation of collateral, and day of logistics
• Monitor budgets, pay invoices, and manage vendor relationships for assigned events
• Assign, supervise, and direct student worker projects

Volunteer and Relationship Management (15%)

• Represent the University to external constituencies as an informed ambassador
• Build and maintain relationships between external constituents and the University to enrich the lives of alumni and donors, support student success, and advance the University
• Work with alumni and donor volunteers through programs such as reunions, mentorship, geographic outreach, alumni recognition, speakers, etc.
• Serve as staff liaison to select College of Science and Engineering Alumni Society Board committees
• Recruit, train, and manage internal and external volunteers, committees, and project teams for specific events and programs
• Track alumni and donor engagement (event attendance, volunteer participation, 1:1 interactions, etc.) in University's Donor Management System and use engagement data to guide future programming
• Help provide guidance to CSE departments and centers regarding alumni relations and event best practices
• Collaborate with CSE senior leaders, faculty, departments, centers, and other internal partners

Communications (15%)

• Develop strategic communications to inspire alumni and donors to serve as ambassadors and advocates for the University and to inform them of engagement opportunities
• Collaborate with Communications staff to develop invitations, registration/payment pages, and miscellaneous collateral
• Build and send email messages on behalf of CSE using Salesforce Marketing Cloud
• Field calls and e-mails from donors and prospects with a focus on excellent customer service

Other duties (5%)

• Execute information requests and queries in the University's Donor Management System and maintain accurate records for CSE constituents
• Develop and maintain a thorough working knowledge of the vision and philanthropic priorities of CSE and the University

Required Qualifications:

• Bachelor's degree from a four-year institution
• Minimum of 4 years of experience planning and executing events and programs (or related experience)
• Demonstrated proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, as well as Google applications (calendar, email, etc.)
• Evidence of excellent verbal and written communication skills
• Proven ability to work with volunteers, donors, and vendors
• Strong attention to detail
• Strong commitment to customer service
• Ability to manage and prioritize multiple projects, meet deadlines, and work independently and productively under pressure
• Flexibility and initiative in managing change
• Demonstrated problem solving and research skills, with proven critical thinking ability
• On event days: ability to spend 10+ hours engaging in physical activity, including lifting and moving boxes and items (up to approx. 35 pounds) from storage to venue; setting up registration tables, displays and signage; greeting and assisting guests at registration; disassembling and packing event materials; and other tasks as assigned
• Must be available to work a flexible schedule, including occasional weekends and evenings. Currently, External Relations team members work from campus a minimum of three days per week (including Mondays and Thursdays). The ability to work from home may vary week-to-week, based on the nature of projects or events underway.

Preferred Qualifications:

• Bachelor's degree in communications, marketing, public relations or related field
• Experience in an academic, fundraising, marketing, or nonprofit environment
• Experience using digital marketing and engagement tools such as Zoom, Salesforce Marketing Cloud, Qualtrics, and/or comparable platforms
• Experience collaborating with multiple staff in a fast-paced environment

The College of Science and Engineering (CSE) is ranked among the top engineering and science academic programs in the country. The college includes 12 academic departments offering a wide range of degree programs at the baccalaureate, master's, and doctoral levels.

For more information about the College of Science and Engineering Office of the Dean, visit .

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF)
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Please visit the for more information regarding benefits.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

Please note: All employees at the University of Minnesota are required to comply with the University's Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit:

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.