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Principal Capital Planning Specialist (Project Manager II)

AC Transit
$134,585.00 - $160,726.00 Annually
medical insurance, dental insurance, life insurance, vision insurance, vacation time, paid holidays, sick time, pension
United States, Oakland
September 26, 2023
Summary AC Transit is actively recruiting for the position of Principal Capital Planning Project Manager (Project Manager II). Under general direction, provides professional project, research, grant writing, financial and analytical support to develop capital funding projects and plans, as well as pursue and manage grants and funding-related plans and projects. The position is responsible for ensuring compliance with federal, state, and local rules, regulations, and other funding source requirements and provides expert advice to all District departments on all grant funding projects and programs. This position leads the District's grant acquisition and grant writing and developing strategies to advocate for and secure funding for a variety of District projects. The Principal Capital Planning Project Manager classification is distinguished from the Senior Capital Planning Specialist classification by the breadth and depth of knowledge and experience required as well as level of complexity of work, projects and responsibility across all functions of the Capital Planning and Grants Department. This is an excellent opportunity to work for the largest bus agency in California, make a difference in our local community and promote AC Transit as a great employer of the East Bay. In addition to working with some of the best in the business, AC Transit also has an outstanding benefits package that includes pension, medical, dental and vision coverage, flexible spending and 457 savings plan. Representative Functions Creates and develops new and current capital planning projects and programs to pursue, secure new funding and responsible for the on-going administration of the District's existing grants. Performs project management functions and activities and is responsible for the full lifecycle of grant-related projects overseeing scope, timeline, budget, and quality standards from the project's inception to completion. Performs complex and difficult capital planning and grants management studies in support of the capital development and long-term planning of capital projects. Oversees appropriate use and tracking of federal, state, and local grants received through the use of effective program and project management skills; includes attending regular meetings to check-in on progress, establishing common protocols for grant and records management, and communicating clearly and regularly with all stakeholders. Reviews the eligibility of project proposals; coordinates funding and project scope changes throughout all phases of grant-funded projects, Performs project management functions and activities and is responsible for overseeing scope, timeline, budget, and required documentation and reporting from the project's inception to completion. Manages, reviews, writes and presents capital planning and grant reports Develops project and grant reporting timeline, schedule, and milestones, detailing the nature and level of staffing/labor/contracted services needed to meet the proposed timeline; monitors project progress and confers with stakeholders on matters that may impact timeline expectations and deliverable. Reviews and recommends the approval of project proposals; coordinates services for assigned projects; and reviews design concepts for compliance with development plans. Reviews and analyzes federal, state, and regional laws, regulations, and processes and identifies potential impact on District operations. Provides direction, and manages the capital planning process, including the oversight and preparation of capital planning documentation for specific funding programs, and the District's federal funding program. Develops and monitors standards of quality and ensures that standards of quality are met and are delivered are delivered in conformity with contractual obligations; manages changes in project scope; identifies and provides timely communication of potential crises and/or deviations from project timeline, budget or quality standards; proposes and evaluates solutions; devises and implements contingency plans. Researches, analyzes and develops sources of funding to meet District capital and operating needs and prepares succinct as well as in-depth analysis and reports on funding sources. Attends and participates in professional group meetings and committees; stays abreast of new trends and innovations in the field of project management and funding sources; stays abreast of federal, state, and local regulations and related to grant funding to ensure the District's compliance. Develops grant-funding strategies to support District operational and capital needs, and analyzes complex technical, demographic, economic, and financial data used to document the need for project funding by grant sources, and to support applications for proposed grants. Prepares complex capital and operational grant applications. Anticipates and coordinates preparation of grant amendments and revisions. Represents the Capital Planning and Grants department on project development and implementation teams. Acts as the District liaison and representative on outside funding task forces and committees. Provides technical and functional direction to professional, technical, and contract staff and participates in the formation, planning, review, and management of assigned projects and programs. Develops and maintains ongoing relationships between the District and external funding and transit associations, including County and Regional funding agencies.. Compiles and disseminates information concerning state and federal legislation and provides financial and/or policy analysis on federal and state regulatory language and mandates, and other issues that affect the District or public transit. Represents the District at funding agencies and transit associations, as needed. Performs related duties, as required. Minimum Qualifications Education: A Bachelor's Degree from an accredited college or university in transportation planning, business administration, public administration, public policy, or a directly related field. A Master's degree in a related field is preferred. Experience: Six (6) years of professional grant development and administration experience including writing, budgetary and/or financial analysis experience. Years of experience may be substituted for the educational requirement on a two for one basis (two years experience may be submitted for one year of education). Additional Information Physical Requirements: Must maintain the physical condition necessary to perform tasks in an office setting operating a computer, keyboard, and other peripheral equipment; safely drive a District automobile; and walk, stand, and climb short distances in construction settings in order to inspect the progress of assigned projects. THIS POSITION IS UNREPRESENTED AT WILL The Selection Process: The Human Resources department must receive a completed online application by the filling date. If this recruitment is "Continuous," it may be closed at any time without notice. Applications will be screened for job related qualifications, and those candidates who best meeting the qualifications listed on this Job Announcement will be invited to participate in an examination process that may include written, oral and/or performance segments. Current District employees must have satisfactory attendance and performance records. Finalists will be placed on an Eligibility List. When filling vacancies, the Human Resources Department will refer the top candidates to the hiring department for final screening and recommendation. Vaccination Requirement for Candidates Seeking Employment: Alameda-Contra Costa Transit District has implemented a requirement that requires all candidates for District employment to be fully vaccinated for COVID-19, including variants, prior to being employed by the District, subject to limited exceptions. AC Transit adopted this vaccination policy as an emergency public health response to mitigate the negative public health consequences associated with increased incidence and test positivity rates and the prevalence of new virus variants, including increased hospitalizations, intensive care unit admissions, and deaths. As such, candidates seeking District employment will be required to: (1) be fully vaccinated (two weeks after completion of the entire recommended COVID-19 vaccination series) and (2) submit a copy of their COVID-19 vaccination card prior to their start date, unless a reasonable accommodation request for a medical or religious exemption has been approved. Benefits: The transit professionals who call AC Transit home represent the rich cultural diversity of the Bay Area. For more than 60 years, we have been an equal opportunity employer honoring religion, ethnic background, national origin, gender, gender expression, genetic information, disabilities, age, and veteran status. We are not only an inclusive employer but also offer a comprehensive benefits package rooted in choice, flexibility, and affordability. Most Benefits are effective the first of the month following your hire date. Employees and eligible dependents have access to the following benefits: Medical - Choice of two Health Maintenance Organizations (HMOs): Kaiser Permanente and Health Net. $10.00 office visit co-pays; $5.00 - $35.00 prescription co-pays. Dental - MetLife Preferred Provider Organization (PPO) $50 annual deductible per person/$150 per family; $3,000 per person annual maximum; preventative care covered at 100%; basic and major care covered at 90%; $4,000 lifetime maximum orthodontia covered at 50%. Vision - Vision Service Plan - $10.00 copay; eligible for an exam, lenses, frames or contact lenses every 12 months - based on the last date of service. $200 frame allowance or $120 allowance for contact lenses. Employer paid Basic Life Insurance Employee paid Voluntary Term Life Insurance Employee Assistance Program (EAP) Retirement - employees automatically participate in a lifetime defined benefit plan and have the option to contribute to a 457 deferred compensation plan via payroll deductions. All employees hired on or after January 1, 2016 may be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA). As such, employee may be required to contribute a small portion of annual income towards the cost of the pension. Flexible Spending Accounts (FSA) for Health Care, Dependent Care, Parking, Transit AC Transit contributes up to $50.00/month towards an employee's FSA Transit costs Free AC Transit Bus Pass Federal Credit Union Vacation and Sick Leave or Personal Time Off Nine (9) paid holidays; 2 paid floating holidays; 1 paid birthday holiday Tuition Reimbursement - up to $2500 per fiscal year on approved courses Wellness Program AC Transit benefits are negotiated and subject to change based on collective bargaining agreements. Pension: All AC Transit employees participate in a lifetime defined benefit pension. All employees hired on or after January 1, 2016, may be in the District's Tier II pension plan covered by the Public Employees' Pension Reform Act of 2013 (PEPRA). As such, he/she may be required to contribute a small portion of annual income towards the cost of his/hers District pension. ADA Compliant and Drug Free Workplace: The Human Resources Department will make reasonable efforts in the recruitment/examination process to accommodate applicants with disabilities. If you have a need for an accommodation, please call Human Resources at (510) 891-4783. The Alameda Contra Costa Transit District has established the goal of a 100 percent drug and alcohol-free workplace. Applicants will be required to undergo drug and alcohol testing prior to employment and those in safety sensitive positions will be subject to further drug and alcohol testing through their period of employment, including random drug and alcohol testing. In accordance with federal requirements, all job applicants selected for appointments in a safety sensitive position are subject to pre-employment drug and alcohol testing. A final job applicant will be tested for five prohibited drugs: Cocaine, PCP, Amphetamines, Marijuana and Opiates. During employment, employees holding safety sensitive positions are subject to random, reasonable suspicion, post-accident, return-to-duty, and follow-up drug and alcohol testing. Additionally, in the event of an absence of more than 90 days from a safety sensitive position, pre-employment drug testing will be performed. Equal Opportunity Employer