Academic Department Coordinator
 Amherst College | |
 United States, Massachusetts, Amherst | |
| 6 East Drive (Show on map) | |
 Sep 19, 2024 | |
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Academic Department Coordinator Amherst Campus Full Time JR5229 Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. Job Description: Amherst College invites applications for the Academic Department Coordinator. The Academic Department Coordinate is full-time (40 hours per week) for 42 weeks and part-time (20 hours per week) for 10 weeks over the summer, and is $27.00/hour commensurate with experience. Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate will demonstrate the ways in which they bring value to and will work towards supporting a broadly diverse community. Provides comprehensive administrative support in all areas of operation in two academic programs: Latinx and Latin American Studies and Asian American and Pacific Islander Studies. Additionally, assists the Academic Department Coordinator of the Department of History with office and event management. Performs a wide range of detail-oriented tasks in a fast-moving environment. The administrative support areas for the two academic programs include the following: support for the chairs and program faculty in carrying out the programs' business; curricular support; event management; budget support, financial transactions and student employment coordination; communications and office management. The administrative support for the history department includes office and event management. Serves as the first point of contact for both programs and the department on campus and is required to work on campus four days a week when classes are in session. Principal Duties and Responsibilities This list is not intended to be all inclusive. Employees may perform other duties as requested to meet the ongoing needs of the college. Administrative Support in Carrying out Programs' Business * Support the chairs and program faculty in both programs in carrying out programs' business according to the academic calendar * Coordinate and attend programs' meetings, prepare relevant materials, and take meeting minutes, as appropriate * Assist with the programs' external reviews (including self-study) * Coordinate programs' annual prizes and fellowships for majors Curricular Support * Update course information in the Course Catalog, CPI/EMS, and Workday * Assist with course logistics, including course materials and field trips * Assist students and faculty with majors' records * Assist with thesis and capstone logistics * Communicate between the program and the registrar's office regarding courses, majors, graduating seniors, annual prizes, and other academic matters * Outreach and coordination with faculty offering courses for the programs Event Management * Assist with the planning and execution of events: Coordinate venues, receptions, and publicity for departmental events * Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers Budget Support, Financial Transactions, and Student Employment * Administer and track expenses for program and gift accounts; reconcile monthly expenses; and monitor balances in Workday * Process purchase orders, invoices, and reimbursements * Monitor budgets in collaboration with the programs' chairs and director of academic finance * Coordinate and maintain student employment and casual hiring Communications and Office Management * Maintain programs' website and electronic files * Coordinate the schedules of and stock supplies (including printers) in common space(s) * Serve as the liaison between the programs' and diverse community of students, faculty, and staff across campus, Five College community, and the public * Maintain a welcoming, inclusive, and respectful study and work environment * Perform other duties/functions as requested Required Qualifications: * High school degree or equivalent * One year of related experience * Strong written and verbal communication, interpersonal, time-management, organizational, and customer-service skills * Ability to take initiative, work independently, and work collaboratively * Demonstrated high level of attention to detail * Sensitivity to issues of confidentiality * Familiarity with Google Workspace and/or Microsoft Office (or similar platforms) * Experience working collaboratively with a diverse community Preferred Qualifications: * Associate's degree * Three years or more of related experience at a higher education institution * Experience working with Workday or other ERP software Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure it meets your total compensation requirements. Click here for Benefits Information. Interested candidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs. Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled. To apply, visit https://amherst.wd5.myworkdayjobs.com/en-US/Amherst_Jobs/job/Amherst-Campus/Academic-Department-Coordinator_JR5229 jeid-04f5352879780f4fa27d0086a926bc7a | |