Proposal Coordinator

General Summary:

The Proposal Coordinator will play an integral role in the development of high quality, responsive and timely bid documents such as responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and Sources Sought Notices, and marketing materials. The Proposal Coordinator will assist in the planning and development of bids, proposals, and/or proposal response documents, and may manage individual projects related to proposals with Proposal Manager oversight. Candidate will coordinate and schedule meetings, create and manage response documents and databases, and format and produce final proposals.

A successful candidate will be a team player that can deliver high quality work, take initiative, and meet defined deadlines. Candidates must possess and demonstrate strong writing and proof editing skills. Proposal Development Department team members work closely with Departments across the company as well as external partners.

This position can be 100% remote within the U.S., but candidates located in the Central Time Zone will be given preference. Potential for in-office space in Woodbridge, VA or Wilmington, NC. Salary range is $55,000-$65,000 per year.

Authority/Clearance:

Ability to obtain a clearance if required. Must be a U.S. citizen and pass a background check.

Principles, Duties, and Responsibilities:

• Researches, writes, and edits technical material for proposals.
• Brainstorms with internal and external stakeholders on solutions and strategies
• Develops and captures corporate solutions and processes as part of proposals and Government market research/requests for information.
• Drafts and reviews materials for clarity, consistency and responsiveness to requirements
• Interviews subject matter experts to develop compelling technical content.
• Leads and participates in review sessions to gather internal and external stakeholder feedback on proposals.
• Leads responses to Requests for Information (RFI) and Sources Sought Notices
• Provides support for proposal artifacts and documents as directed by the Proposal Manager, such as resumes, templates, Excel spreadsheets, storyboards, worksheets, outlines, assignment lists, marketing and website blogs, and other deliverables.
• Compiles and incorporates reviewer feedback into documents.
• Maintains calendar of internal and external deadlines
• Manage documents in SharePoint database.
• Ability to multi-task and prioritize work tasks based on deadlines.
• Edits and proofreads documents to ensure proposals are free of mistakes and read in one voice.
• Provide quality review of proposal materials including formatting, look and feel, grammar and spelling editing, figure and table numbering, etc.
• Coordinate with Graphic Designer to manage proposal graphics, facilitate meetings between Graphic Designer and subject matter experts for graphic development, and facilitate quality control of graphics.
• Take and distribute notes to team following calls/meetings.
• Drafts and edits non-proposal technical documents, as assigned.
• Contributes content for communications channels such as blog updates
• Creates and modifies graphics
• Designs, formats, edits, and produces documents to have a polished look and feel.
• Helps develop, maintain, and update baseline content and template documents in proposal database.
• Support Proposal Manager in other assigned tasks
• Contributes to corporate processes and style guide.

Knowledge, Skills, and Abilities Required:

• Bachelor's Degree required with a preference in a relevant liberal arts field such as Journalism, English, Communications, Political Science, History, Sociology, Marketing, Business
• At least 3 years of job relatable experience
• Minimum 1 year of Federal Proposal Experience required.
• Proven track record of attention to detail and focus on quality.
• Strong writing and editing abilities, particularly with distilling complex subject matter into clear, concise content.
• Strong written and verbal communication skills
• Excellent proofreading skills and attention to detail
• Self-motivated individual with the ability to be resourceful and solve problems.
• Strong coordination, planning and/or scheduling abilities
• Ability to handle multiple projects and prioritize accordingly.
• Experience and comfort utilizing tools such as Cisco Webex, MS Teams, SharePoint, Visio, Adobe Acrobat, and others.
• Proficiency in Microsoft Office suite
• Graphic design experience desired
• Understanding of Federal procurement process.
• Knowledge of ISO 9001:2015

Software Proficiency Desired:

• Microsoft Word, Publisher, Project, Excel, PowerPoint, SharePoint, Visio, Cisco Webex, MS Teams, SharePoint, and Outlook
• Adobe Acrobat

Requires the Ability to Operate Equipment such as but not limited to:

• Company provided Computer and tablets.
• Telephone
• Scanner
• Calculator
• Copy machine.
• Fax machine
• Cell Phone
• Automobile

Working Conditions:

This position is eligible for 100% remote. Remote work candidate must have appropriate environment/space for collaborating such as on team calls without distractions.

General working hours are Monday-Friday 8am-5pm.

Must be able to handle criticism and remain calm in and effective in highly stressful situations. Keep emotions in check, control anger and avoid aggressive behavior even in very difficult situations. Ability to occasionally, if needed, work non-standard hours to meet proposal deadlines.

Requires persistence in the face of obstacles and challenges.

Futron Incorporated is committedto creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

It is Futron Incorporated's policy not to discriminate because of a person's relationship or association with a protected veteran. This includes spouses and other family members. Also, Futron Incorporated will safeguard the fair and equitable treatment of protected veteran spouses and family members regarding all employment actions and prohibit harassment of applicants and employees because of their relationship or association with a protected veteran.