Fellowship Program Coordinator

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

At Bridgeport Hospital, we are committed to providing quality medical care and treatment that is coordinated and centered on the patient's specific needs. We strive to achieve benchmarks as a Patient Centered Medical Home and provide health care in a setting where patients are at the center of their care team. All employees of Bridgeport Hospital are part of the patients care team and contribute to the team approach of promoting access, continuous, comprehensive care and work to provide quality improvement in the care provided to their patients.

Under the direction of the Program Director, has primary responsibility for the day-to-day functioning and coordination of the Pulmonary and Critical Care Medicine fellowship program. Organizes and independently prioritizes program office functions and program-related tasks to support the efforts and duties of the program director in order to achieve program goals and objectives.

EEO/AA/Disability/Veteran

• 1. Responsible for the day-to-day functioning and coordination of the Pulmonary and Critical Care Medicine fellowship training program and provides assistance to the program director to ensure compliance with current standards established by the ACGME for accreditation.
• 1.1 Prepares and updates all surveys and data pertaining to fellows and fellowship program for all requestors (including ACGME/ADS, NRMP, etc.)
• 2. Develops and maintains data systems management of program.
• 2.1 Manages MedHub (electronic fellowship management program) for fellowship program. Ensure schedules, tools, faculty, and fellow information is up-to-date. Monitors and compiles end of rotation, semi-annual and annual evaluation reports (performance of fellows, faculty, outside lecturers and the program), including self, 360 degree, nursing, staff and patient evaluations.
• 3. Coordinates fellow recruitment sessions.
• 3.1 Possesses working knowledge of ERAS (Electronic Residency Application Service), the web-based fellowship application system.
• 4. Coordinates new fellow orientation.
• 4.1 Organizes and schedules orientation activities for incoming fellows to meet with staff, managers, human resources and graduate medical education.
• 5. Coordinates fellow and faculty teaching/didactic assignments.
• 5.1 Schedules faculty and lecturers for fellow conferences.
• 6. Provides fellow support and serves as a program liaison.
• 6.1 Provides administrative support for all fellow related matters including letters of recommendation and verification of fellowship education.
• 7. Provides administrative support to the Section Chief, Program Director, and other faculty of the Section.
• 7.1 Collaborates with departments for scheduling meetings, appointments, and conferences of Section Chief, Program Director, Director of the Medical ICU and other PCCM faculty.

EDUCATION

Associates Degree in Secretarial Science or equivalent education/experience.

EXPERIENCE

Related experience in Medical Education or equivalent preferred.

SPECIAL SKILLS

Ability to maintain databases. Proficient in Microsoft Office Suite. Knowledge of medical terminology. Excellent Interpersonal and human relations skills. Excellent verbal, written and organizational skills. Ability to maintain confidentiality.

PHYSICAL DEMAND

While performing the duties of this job, is regularly required to sit; use hands to finger, handle, or feel or hear. Frequently required to reach with hands and arms. They are also required to stand and walk. They must occasionally lift and/or move up to 25 pounds. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, and depth perception. The noise level in the work environment is usually moderate. Incumbents as well as external and internal applicants who become disabled must be able to perform the essential job functions with or without the assistance of reasonable accommodation as determined on a case by case basis.

Prior experience as a coordinator for a fellowship or residency training program preferred.  
Familiarity with Program Requirements of the ACGME, various web based applications (ERAS, NRMP, ABIM, FasTrack, etc.).  
Familiarity with Epic, Infor, Qgenda, and other programs.