Project Analyst/Assistant

We are seeking a Project Analyst to support projects in our Honolulu Office. Our ideal candidate will proactively partner with Project Managers and other members of the project team to provide Project Management Support and help coordinate projects from start to finish. This position will be located on Oahu.

Detailed Description:

Project Delivery and Support:

• Partner with project managers to ensure that all projects meet internal and external performance requirements in areas such as financials, contracts, billing, risk management, project documentation and file management, communication, and quality control in accordance with Brown and Caldwell's (BC's) project management systems and standards.
• Have a thorough understanding of contract requirements and the overall scope, schedule, and budget of work for each project assigned to support proposals, project set-up, and execution.
• Assist with daily project needs as assigned by the project manager and technical staff.
• Assist with the formatting and preparation of client deliverables as needed.

Budget/Financial:

• Maintain a comprehensive knowledge of overall project budget and financial status. Work with project managers to establish budgets which meet company and client guidelines.
• Review financial reports, monitor labor charges, expenses, subcontractor invoices.
• Work closely with the accounting team to expedite the client invoicing process.
• Act as point of contact for any client, subcontractor or internal team member on questions related to project finances.

Project Reporting and Compliance:

• Work closely with project managers, quality reviewers, and accounting staff to lead the successful and timely delivery of the month end reporting process, which involves a review of overall project health, earned value analysis, project invoicing, schedule review, and workload forecasting.

Project Setup and Closeout:

• Work closely with Legal and Health and Safety teams to assist with contracts, subcontracts, amendments, and request certificates of insurance.
• Help project managers create the Project Management Plan, draft contact lists, and deliverables tracking.
• Upon project closeout, coordinate with the project team and Finance and Accounting to complete closeout activities.

Team Effectiveness:

• Work closely with the project manager to lead project team coordination and communication.
• Build relationships with project managers and team members, clients, and vendors for coordination and communication
• Proactively identify work assignments that need to be completed.
• Ability to collaborate and contribute across the company in a virtual environment.

Desired Skills and Experience:

• Minimum three years of related experience in Project Accounting and/or budgeting; experience in project support/coordination; experience in the A&E and construction industry preferred.
• Highly proficient in Microsoft Word, Excel, Teams, Outlook and MS Project; Power Point, ProjectWise Power BI and Sharepoint are a plus.
• Should be able to anticipate project needs and have the ability to identify work assignments independently.
• Excellent communication (written and verbal) skills are essential.
• Ability to demonstrate strong critical thinking and problem solving skills
• Successful candidate will be proactive, self-motivated, and have a high level of emotional intelligence
• Ability to multi-task and prioritize working in a fast-paced project environment required.
• Ability to work both independently and in a team environment required.
• Ability to manage multiple communication platforms (email, IM, phone, video, mass blog style posts)

• Willing to work occasional over-time

Salary:

Location B: $26.90 -36.90

Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits.

About Brown and Caldwell

Headquartered in Walnut Creek, Calif., Brown and Caldwell is a full-service environmental engineering and construction firm with 50 offices and 2,100 professionals across North America and the Pacific. For more than 70 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice-to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com

This position is subject to a pre-employment background check and a pre-employment drug test.

Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Brown and Caldwell is proud to be an EEO/AAP Employer. Minorities/Women/Disabled and Protected Veterans are encouraged to apply. Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964.