Supervisor, Accounts Payable

Project Duration: 24 months

Reporting directly to the Accounts Payable Manager, the Supervisor Accounts Payable plays a vital role in overseeing and managing the daily operations of the Accounts Payable department. The Accounts Payable Assistant Supervisor provides guidance and support to a team of processors, ensures compliance with policies and procedures, and contributes to process improvements and efficiency enhancements within the department.

Minimum Education
Vocational Education (Required)
Associate's Degree Additional education or certification in accounting or finance is a plus (e.g., Associate's Degree or Certified Accounts Payable Professional). (Preferred)

Minimum Work Experience
3 years progressively responsible experience in accounts payable, with a focus on process management and vendor relationship management (Required)

Required Skills/Knowledge
Proven leadership experience, including supervising and developing a team.
Strong knowledge of accounts payable principles, practices, and relevant accounting standards.
Familiarity with financial systems and software used in accounts payable functions.
Analytical mindset with the ability to identify process gaps and implement improvements.
Excellent communication and interpersonal skills, with the ability to effectively collaborate with stakeholders at all levels.
Detail-oriented, organized, and able to meet tight deadlines.
Proficient in MS Office suite, particularly Excel and accounting software

Functional Accountabilities
Team Leadership

• Supervise and provide guidance to a team of accounts payable processors.

• Set clear expectations, monitor performance, and provide regular feedback.

• Foster a positive and collaborative work environment.

• Develop and provide training to team members as needed.

Process Management

• Support management of end-to-end accounts payable process, ensuring accuracy, efficiency, and compliance.

• Support monitoring of invoice processing, payment approvals, and vendor reconciliations.

• Promote adherence to company policies, accounting standards, and regulatory requirements.

• Implement and enforce internal controls to mitigate risks and prevent fraud based on management guidance.

Vendor Relationship Management

• Collaborate with vendors to resolve payment issues, disputes, and inquiries.

• Maintain positive vendor relationships through effective communication and timely responses.

Performance Monitoring and Reporting

• Track and analyze key performance indicators (KPIs) for the accounts payable department as directed by management.

• Generate regular reports on departmental performance, including invoice processing time, accuracy, and payment timeliness.

• Identify trends, areas for improvement, and opportunities to streamline processes.

Process Improvement Support

• Continuously evaluate existing accounts payable processes and systems.

• Identify opportunities for automation, standardization, and efficiency improvements.

• Work collaboratively with the Accounts Payable Manager and cross-functional teams to implement process enhancements.

Compliance and Audit Support

• Ensure compliance with relevant laws, regulations, and internal control requirements.

• Assist with internal and external audits, providing documentation and responding to inquiries.

• Implement corrective actions as needed based on audit findings.

System and Technology Enhancement

• As directed by Manager, work with IT and finance teams to optimize accounts payable systems and technologies.

• Participate in the selection, implementation, and enhancement of accounts payable software and tools.

• Provide user support and training on accounts payable systems.