Administrative Assistant for AI in Liberal Arts

Amherst College
United States, Massachusetts, Amherst
6 East Drive (Show on map)
Sep 20, 2024
Administrative Assistant for AI in Liberal Arts Amherst Campus Part Time JR5449 Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. Job Description: Amherst College invites applications for the Administrative Assistant for Artificial Intelligence in the Liberal Arts position. The Administrative Assistant for AI in the Liberal Arts is a part-time (25-hour per week), academic year position starting at $22.00 per hour (AO-3). Given Amherst's distinction as one of the most diverse liberal arts colleges in the country, the successful candidate must demonstrate their commitment to the core competencies that support this broadly diverse community. The Administrative Assistant will assist the Professor of Computer Science in the development and implementation of the Artificial Intelligence in the Liberal Arts (AILA) initiative at Amherst College. This position will manage the AILA budget; administer hiring and payroll for a diverse group of 10-12 AILA student assistants; help plan and manage AILA student assistants project work; arrange and facilitate weekly AILA fellow meetings; plan and coordinate AILA events; manage AILA publicity; contribute to programmatic growth and future planning of AILA; collaborate with offices across campus to contribute to campus programming on AI and the implementation of AILA-specific program elements; collect and maintain records for AILA impact metrics; prepare AILA annual report. Summary of Responsibilities: Administrative Duties Manage AILA budget; including handling reimbursements and honoraria, processing and reconciling receipts, monitoring spending, and projecting costs of planned activities Recruit and administer hiring and payroll for a diverse set of ALIA Student Assistants by collecting hours and submitting them to payroll in a timely manner Manage AILA fellows by delegating programmatic duties, monitoring progress, and facilitating communications and collaborations among fellows Arrange and facilitate weekly in-person meetings with AILA Student Assistants - secure meeting space, prepare agendas, lead the meeting and discussions, take and post minutes Manage AILA publicity, including production of a bi-weekly newsletter for distribution to an email list, production of posters and announcements for events, advertising of the AILA website, and handling of press inquiries related to AILA activities Program Planning, Cross-campus Collaboration & Development Ideate, plan, and coordinate AILA events, which may include guest lectures, panel discussions, technology demonstrations, art exhibitions, live music or dance performances, an undergraduate conference, and a student Hackathon Collaborate with offices across campus to contribute to the Amherst AI Team and their complimentary programming on AI. Implement AILA-specific program elements as needed Collect and maintain records for AILA impact metrics, including numbers of attendees, engagement, and views on the AILA website and YouTube, mentions of AILA in news stories, and other impact metrics to be developed Prepare AILA semester summary and annual reports Qualifications: Required Bachelor's Degree and/or equivalent years of relevant experience Strong written and verbal, interpersonal, organizational, and time management skills Word processing and spreadsheet skills Attention to detail Ability to take initiative and work independently and collaboratively Ability to manage and work well with students Commitment to working with a diverse community Preferred Knowledge and experience of interdisciplinary approaches and AI Experience with Workday, Slack, WordPress, Social Media, and Video editing software are highly preferred Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure it meets your total compensation requirements. Click here for Benefits Information. Interested candidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs. Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled. To apply, visit https://amherst.wd5.myworkdayjobs.com/en-US/Amherst_Jobs/job/Amherst-Campus/Administrative-Assistant-for-AI-in-Liberal-Arts_JR5449 jeid-5784752679adcc449df91b0eb165e131