A/A Administrative Aide

For Departments 404, 436, 455 & 458.

Administrative Aide positions are in the Information and Document Management Organization. Functional Areas include: Information Services, EB Data Bank, Engineering Data Support / Data Retention and Graphic Services. Candidate will be considered for a number of different openings in the Organization.

Positions consist of the following responsibilities:

Entering data into various computer systems (3G/MRPII, DB2, EB Document Data Bank, MS Access, etc); processing WDSs; preparation, distribution and receipt of both internal and external electronic and hardcopy documents; scanning and attributing of documents (Data Bank, etc.); supporting design/construction requests for design deliverable information (drawings, ERs, etc.); general filing; mail delivery/pick up; updating of Excel Charts; and other general administrative functions.
• Functions may also require operating office equipment, including high-speed black & white and color copiers, large format plotters, large format engineering document scanners and copiers, and CD duplicator machines.
• Employees will be responsible to ensure that the highest level of data integrity is maintained and that all work is completed to support department schedules.
• Attention to detail is essential.
• Employees share office responsibilities with other Administrative Aides in the Organization.
• Cross training of office functions will be expected to ensure full coverage of responsibilities across the organization.

*Overtime may be required to support workload and schedules requirements.

Minimum Requirements:

• High School Diploma or GED Equivalency
• Minimum 2-5 years of experience performing administrative duties
• Word processing skills and type at least 45 words per minute
• Working knowledge and experience using MS Excel, Power-Point, and Word
• Working knowledge and experience using Fox It or Adobe Acrobat
• Candidate must have experience working on or with a team of individuals
• Experience entering data into electronic systems
• Document filing experience (organization of electronic files into folders or physical files into repositories)

Preferred Requirements (not required but a plus):

• General administrative work experience and/or Office responsibilities.
• Entering information (data) into a computer system
• Mainframe computer applications
• 3G/MRPII, DB2, NNPP Net, EB Commitment Report Processes, CITIS.
• Submarine Design and Construction processes.
• Electric Boat's Policies and Security Procedures

• Well developed verbal and written communications skills.
• Ability to complete work accurately while meeting schedules - attention to detail is essential.
• A team attitude and be willing and capable to work well with other team members and other organizations.
• A willingness to adapt as position requirements change and accept reassignment within the organization based on work load needs.