Project Buyer more...
Location:Queens Village, NY
Company:CDI Corporation
First posted:August 30, 2017

Project Buyer Queens, New York, United States

Title: Project Buyer

Location: Pittsburgh

Employment: Contract


The Project Buyer's main role is to assess the effectiveness of existing supply chain strategies to deliver the appropriate services and materials to the project on time and within the budget. One of the key objectives is, to through a flawless execution procure the materials, and services required in a timely way and within budget and as well as ensure that client process are fulfilled.

An additional key objectives for this role will be:

  • Contribute to provide visibility about the procurement role to the rest of the functions, enhancing collaboration, and provide add value through pro-active execution.
  • Support negotiation of specific subcontractor's packages as part of development either in bids and execution.


Key responsibilities and challenges

Manage purchase contracts for the project & operations in scope

  • Prepare, establish and manage Long Lead Items Planning in alignment with Project Procurement Strategies and Supply Management Plans.
  • Support logistics in planning and share project demand.
  • Establish purchase contracts for the project and sign / countersign purchase contract with suppliers in conjunction with the wider procurement and commercial team and in strict adherence to the Contractual requirements and BT processes, rules and directives (i.e. Purchase Approval process).
  • Improve procurement and logistic routines and tools to ensure slim, fast and efficient processes.
  • Utilize appropriate tools and techniques effectively to ensure Supply Management delivers its cost and performance requirements. .
  • Coordinate and analyze RFI/RFP/RFQ including commercial and technical requirements with relevant functions, commodity buyers and commodity managers, evaluate and select suppliers' offers.
  • Take active part in commercial and technical meetings. Alert stakeholders on incomplete or missing technical specifications.
  • Approve (SEAP) and make suppliers sign technical & commercial documentation before purchase order is placed in close cooperation with Engineering, Project Management and Contracts Management/Legal.
  • Manage Invoice handling to ensure timely payment to suppliers.               

Supply base and supplier performance (delivery & quality)

  • Consolidate and develop supplier base.
  • Ensure that Projects needs relating to material delivery and quality performance are met
  • Solve any Supply Management issues and be responsive to the internal customers (PM, Engineering, Quality) with appropriate tools (OTD, MNCR).
  • Liaise with relevant Functions, Contract Management and Commodity Managers when problems with Supplier performance or to prepare claims to suppliers

Support the sourcing strategy and the project procurement strategy and plan.

  • Translate the project plan into a forecast for local suppliers.
  • Undertake category management and other procurement activities by applying best-practice processes, tools, and techniques, in accordance with procurement governance, processes, standards, and procedures.
  • Roll-out and deploy the global sourcing strategy for specific commodities, ensuring compliance with overall sourcing strategy. Assist in development of strategic sourcing strategies that ensures best value.
  • Provide input on Sourcing Strategies inform regarding project specific procurement needs, supplier performance, description of the supply base and collection of past and future spend data.
  • Support supplier negotiations and relationship-building to obtain best value. Assist with the development of supplier portfolios and establishment of structured supplier relationships.
  • Monitor supplier market profiles to identify opportunities and manage risks.
  • Deploy strategic sourcing strategies and supplier agreements that maximize business benefits
  • Establish and maintain preferred supplier lists, corporate contracts, and framework agreements, negotiations for local suppliers.
  • Manage total cost of ownership.

Expediting and Monitor Delivery

  • Progress Suppliers deliveries to achieve 100% On Time Delivery performance on pre-placed Purchase Orders. 
  • Liaise with Sales and Marketing were supply issues may effect on-time delivery to the customer.
  • Identify and implement delivery performance improvements in conjunction with suppliers.
  • Report weekly on Priority items/issues and be responsible for reporting own performance via KPI's.
  • Work pro-actively with Commodity Buyers and other functions in order resolve issues and improve material supply issues.
  • Must be able to "chair" Supplier meetings (at client or the supplier's premises) and can communicate client requirements and achieve required response.
  • Must be able to communicate at all levels within client and supplier's organizations.
  • Must have good time management skills and can manage workload to maximize results.

  Bid Support

  • Support the bids for, requesting RFQ, and perform the negotiations.
  • Compile the Bill of Material from the List of Materials, ensuring coherence and applying feedback from lessons learnt from execution.
  • Challenge when required the inputs provided, ensuring that the best information possible is available to allow accurate quotations based in the requirements.
  • Manage risks identification in bid phase.
  • Highlight any potential issue of obsolescence.
  • Provide inputs required from Procurement to the blue-book.
  • Help to define the logistic strategy.
  • Sub-contractors, support definition of the strategies and perform negotiation in bid phase, ensuring basis for solid frameworks for potential execution.

Qualifications & Functional Knowledge

  • Preferably University Degree in Engineering, or Science with background in business.  Sound technical knowledge of the different systems and materials used in our business or very pronounced interest to acquire this knowledge.
  • Familiarization with Project Management process, such as planning, cost control of projects, contract awareness, risk and opportunities.
  • Familiarization with Supply Chain process, experience in negotiation of Terms and Conditions, Total Cost of Ownership analysis, Supplier evaluation, and supplier negotiation.
  • Familiar with ERP systems, particularly SAP VCM, familiar with usual transactions, generating of customized report, understanding process of information.
  • Experience performing analysis on Total cost of Ownership with complex variables.

Knowledge of the Business

  • Minimum of 3 year of experience preferably within a Procurement/Project/Contract Management function, in Rail, Defense, Aeronautic, Engineering Services, Construction or similar industry within a demanding safety critical environment, and project set up.
  • Specific experience in Supply chain, controlling material budget, performing negotiations, and familiar with SAP or similar.


Type: Contract

Reference ID: 375156

This job position is no longer available.