Disbursements Account Coordinator II

Join the HJF Team!

HJF is seeking a Disbursements Account Coordinator II to provide support for HJF inter-institution activities including initiation, pre-payment, invoicing, close-out and tracking of transactions in both HJF and customer systems. This role will administer the primary disbursement areas and ensure that the functions are performed accurately, in a timely manner, and in compliance with applicable regulations.

This position will be in support of the Disbursements team within the Finance department.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

• Lead the preparation of inter-institutional disbursement requests utilizing HJF's Purchase Order (P.O.) system to record the transaction. Maintain tracking systems from action creation and for open actions. Ensure timely set-up of advance funds. Escalate any processing issues in a timely manner.
• Review monthly expenses and ensure each is appropriate and reasonable. Ensure alignment with HJF policies and practice. Prepare excel file for Accounts Payable processing. Resolve financial issues.
• Work closely with close-out team to provide current status of open commitments on B.P.O.s and P.O.s pending expiring awards. Coordinate with appropriate HJF resources to set up and monitor tentative funds in HJF's financial systems to enable Principal Investigator's fund usage during the award period of performance.
• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Education and Experience

• Associate's Degree with a minimum of 3-5 years of experience.

OR

• High School diploma or GED with a minimum of 6-8 years of experience.

Required Knowledge, Skills and Abilities

• Detail oriented.
• Very strong interpersonal skills.
• Problem solving and analytical skills.
• Ability to administer large amounts of transactions from different systems.
• Ability to handle multiple tasks and make independent business decisions.
• Strong Microsoft Excel skills; Knowledge of Oracle Purchasing and/or Accounts Payable system, Federal Defense Agencies Initiative (DAI) system and account reconciliation a plus.
• Ability to obtain and maintain a T1/Public Trust Background Check.

Work Environment

• This position will take place primarily in a telework setting.
• May be required to report on site as needed.

Compensation

• The hourly pay range for this position is $24.09-$31.25. Actual hourly pay will be determined based on experience, education, etc.

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans and more.

Some HJF employees are required to be fully vaccinated against COVID-19. Proof of vaccination or an approved religious or medical accommodation will be required.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.