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Temporary Administrative Support

Northwestern University
United States, Illinois, Evanston
633 Clark Street (Show on map)
Oct 30, 2024
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Job ID
51331
Location
Evanston, Illinois
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Department: Temp Center
Salary/Grade: TMP/01

Position: Temporary Administrative Support
Hours: This is a full-time position (37.5 hours per week)
Pay: $30.00 per hour
Campus: Evanston
Approximate start date: ASAP
Approximate end date: TBD

Northwestern University is seeking a temporary full-time Administrative Support for the Evanston campus.

Temporary Job Description:

This position administers operational, financial, & business functions in direct support of the activities of four (4) academic Senior Associate Deans and their daily workflow at Kellogg, through the overseeing and executing existing systems as necessary. This support includes, but is not limited to: calendar management and travel logistics' budget and expense processing, reporting and tracking; and RSVP management. Researches and reviews administrative work procedures, policies & operational methods; identifies & documents as applicable: Standard Operating Procedures (SOPs); best practices; appropriate filing & audit mechanisms; financial & performance metrics reporting; & regulatory & compliance systems. Implements existing policy & ensures the effective, compliant, & efficient completion of daily administrative operations. May represent business area on internal &/or external administrative affairs by exchanging information. The role will include budget and expense submission and reconciliation, calendar management for four Senior Associate Deans, and coordination of departmental projects including specifics, timelines and follow-ups.

This role will have an on campus presence of approximately 4 days per week in Evanston.

Minimum Qualifications:

  • A bachelor's degree and at least three years of administrative experience (or the equivalent combination of education & experience).
  • Familiarity with MS Office suite essential. Demonstrated experience managing multiple calendars, setting up meetings for in-person, virtual and hybrid settings, and processing expenses required.
  • Familiarity with Sharepoint

Minimum Competencies include a strong ability to prioritize and effective time management skills, the ability to communicate across all levels of an organization.

Software Required:

MS Office suite 2013 (Word, Excel, PowerPoint, Outlook).

Northwestern University seeks to employ a varied and diverse range of dynamic people who understand the importance of our mission and vision. When you consider a temporary opportunity at Northwestern University, you know that you are joining an institution with a deep history of academic, professional and personal development.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

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