Billing Specialist - AEC Industry

Moffatt & Nichol specializes in large complex waterfront infrastructure projects and is recognized as one of the worldwide leaders in this field. We are actively looking for a Billing Specialist to join our Accounting team. As part of the Accounting Group, the Billing Specialist will invoice clients monthly and ensures the invoice and supporting documentation is accurate and complete.

About Moffatt & Nichol:

Moffatt & Nichol is a leading U.S.-based global infrastructure advisor specializing in the planning and design of facilities that shape and serve our coastlines, harbors and rivers, as well as an innovator in the transportation complexities associated with the movement of freight. For the 3rd year in a row, Moffatt & Nichol is Ranked #1 in Engineering News-Record for Marine & Port Facilities in the U.S. Additionally, our firm consistently ranks in the Top 100 Pure Designers in the US and the Top 50 Designers in International Markets. We were also named Southeast Design Firm of the Year 2023.

Moffatt & Nichol's professional staff includes engineers, planners, scientists and architects who serve our global client base from offices in Europe, North America, Latin America, and the Pacific Rim. The firm provides clients worldwide with customized service and a level of excellence that have become the firm's hallmark in several primary practice areas - ports and harbors; coastal, environmental and water resources; urban waterfronts and marinas; transportation, bridges and rail; inspection and rehabilitation; and energy.

Duties and responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Review unbilled costs for billable and nonbillable costs
• Prepare draft invoices for project managers review
• Finalize invoices with the proper backup documents per client requirements
• Ensure invoices are setup according to contract requirements
• Assist in answering client's billing questions and addresses problems
• Assist Project Manager's with follow up on outstanding accounts receivable
• Identify billing issues and review with the project managers and/or clients
• Provide recommendations on process improvements
• Responsible for billing on a large number of projects at one time
• Work closely with Project Financial Analyst and accounting staff
  • Retainer Refunds
  • Accounts Receivable Collection
  • Bad Debit write-off/credit

Other duties:

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications:

• Bachelor's degree in Accounting, Finance or Business
• 3+ years of relevant experience or 5+ years of related experience without a degree
• Experience in Engineering Industry, highly desired
• Good written communication, interpersonal, problem-solving, analytical, mathematical, and organizational skills.
• Able to balance multiple competing priorities
• Must have experience with billing on over 100+ projects at a time; required
• Experience with BST, Deltek Vision or similar ERP System and Microsoft Office
• All new hires will be required to successfully complete and pass a pre-employment (post offer) background check in compliance with NIST 800-171
• Moffatt & Nichol uses E-Verify and employment is contingent upon the legal ability to obtain employment in the U.S. and to present the required documentation at hire

Base salary range:

$32.00 to $39.00 per hour based on years of experience, level of education obtained, professional registration, and meeting required qualification in job description.

Base salary range only applicable for candidates who will be hired and working in the California, New York City, and Washington markets.

Physical requirements:

Sedentary for prolonged period of time, interact with clients, and travel occasionally.

Moffatt & Nichol's EEO Statement:

As a global business, Moffatt & Nichol relies on diversity of culture and thought to deliver on our goal of Creative People, Practical Solutions serving our client needs, and ensures nondiscrimination in all activities in accordance with Title VII of the Civil Rights Act of 1964. We continuously seek talented, qualified employees in our world-wide operations regardless of race, color, sex/gender, including gender identity and expression, sexual orientation, pregnancy, national origin, religion, disability, age, marital status, citizen status, protected veteran status, or any other protected classification under country or local law. Moffatt & Nichol is proud to be an Equal Employment Opportunity/ Affirmative Action Employer/ Federal Contractor desiring priority referrals of all protected veterans for job openings.

EEO is the LAW

If you need more information or require special assistance for persons with disabilities or limited English proficiency, please contact Human Resources at (562) 590-6500 or TTY/TDD users please call 711.