Privacy Coordinator

Rutgers University

United States, New Jersey, New Brunswick

Oct 30, 2024

Position Details

Position Information

Recruitment/Posting Title	Privacy Coordinator
Job Category	Staff & Executive - Legal
Department	UFA-Univ Ethics & Compliance
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a top 100 best large employerin America, Rutgers' commitment to its employeesincludes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. University, Ethics and Compliance ( UEC) is committed to building an intentionally diverse, equitable and inclusive environment for all employees. We aim to collectively improve our understanding of the variety of personal experiences, values, and worldviews that arise from differences of culture and circumstance. UEC is actively working to identify and eliminate barriers to create a more equitable workplace for all. Our goal is to have an inclusive work environment in which all individuals and groups feel welcomed, respected, supported, and valued.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Privacy Coordinator for University Ethics and Compliance. Reporting to the Director of Compliance the Privacy Coordinator ("PC") monitors adherence to regulatory requirements and university policies and procedures related to HIPAA, GDPR, GLBA, and FERPA. The PC will be responsible for educating university personnel, promoting, and administering various privacy program initiatives, performing investigations related to HIPAA and FERPA violations, and conducting routing monitoring in areas of privacy risk. This role will support the Director of Privacy in ensuring the privacy program's effectiveness university wide. To achieve these goals, the successful candidate will collaborate closely with personnel across the university including the Office of General Counsel, Office of Labor Relations, Office of Academic Labor Relations, Office of Employment Equity, Office of Information Technology, and employees of Rutgers' partner organizations in order to assist University Ethics & Compliance leadership in managing, monitoring, and educating the organization to ensure compliance with federal and state regulations, and university policies and procedures. Among they key duties of this position are the following: Assists the Privacy Practice Group in the identification, assessment, and mitigation of privacy risks across the university. Helps manage institution-wide privacy risks by performing risk monitoring activities, department walk-throughs, process assessments, and documenting internal control gaps. Monitors the Compliance Helpline to ensure appropriate and timely action is taken on privacy complaints. Performs and documents internal investigations in accordance with applicable legal requirements and organizational policies and procedures and consults with the Office of General Counsel, Office of Labor Relations, Office of Academic Labor Relations, and Office of Employment Equity regarding confidential employee disciplinary matters and procedures under applicable collective negotiation agreements (where applicable). Follows up with department/unit leadership to ensure issues were mitigated and proper documentation was submitted to memorialize management actions. Monitors and takes appropriate actions related to messages received through the Privacy and Data Loss Prevention mailboxes. Provides administrative support for the Privacy Practice Group including mailing notification letters, developing reports and dashboards and performing analysis related to privacy engagements. Maintains privacy electronic files and records to ensure proper documentation is stored and is consistent with department procedures. Keeps up to date with regulatory changes impacting federal and state privacy regulations to ensure that they are a resource to the university community. Answers privacy related inquiries from members of the university community. Prepares communications, training materials, and delivers compliance education and training to the university community. Performs other duties as assigned.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	05
Position Salary
Annual Minimum Salary	69031.00
Annual Mid Range Salary	87377.00
Annual Maximum Salary	105722.00
Standard Hours	37.50
Union Description	Administrators Confidential
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree preferably in business administration, finance, or in other disciplines related to specific compliance industry. Two (2) years of relevant experience.
Certifications/Licenses	Use of personal vehicle in order to travel for business demands; a valid driver's license would be required for this position.
Required Knowledge, Skills, and Abilities	Knowledge of the institutional compliance areas listed above and HIPAA/HITECH rules. Ability to thoroughly to conduct compliance/privacy investigations and HIPAA risk assessments. Ability to train university partners on issues of institutional compliance and privacy areas of HIPAA, HITECH and FERPA. Experience researching regulatory requirements within area of compliance expertise. Experience conducting risk assessments, preparing work papers, and documenting action plans in furtherance of ensuring appropriate remedial action is taken by the university community. Ability to develop monitoring plans. Intermediate level experience with Microsoft software packages (Word, Excel, Powerpoint, Access, Etc.). Ability to create dashboards to report compliance activity. Ability to develop broad-scale communications and training materials. Public speaking and strong writing skills. Ability to work independently and in team environments.
Preferred Qualifications	CIPP/US. Knowledge of FERPA. Knowledge of GDPR. Certified in Healthcare, Research, or Privacy. Certified in Compliance and Ethics Professional.
Equipment Utilized	Microsoft Office Suite: Word, Excel, PowerPoint.
Physical Demands and Work Environment
Special Conditions	Clean Driving Record.

Posting Details

Posting Number	24ST1835
Posting Open Date	07/31/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Downtown New Brunswick
City	New Brunswick, NJ
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement