Government Asset Administrator - CCS

Who are we?

The Institute for Defense Analyses (IDA) operates three Federally Funded Research and Development Centers supporting federal decision making - two serving the Department of Defense and one serving the Office of Science and Technology Policy in the Executive Office of the President of the United States. IDA assists the United States Government in addressing important national security issues, particularly those requiring scientific and technical expertise. IDA takes great pride in the high caliber and timeliness of its analyses, which are produced in an atmosphere that encourages independent thinking and objective results.

Why work at IDA?

Our primary sponsor is the Department of Defense and the classified work that is done at IDA must be kept secure. This is a great opportunity to make a difference in the national defense community. When you work on the team at IDA, you work for IDA and not a contractor, your job is stable and consistent. We strive to maintain a strong team dynamic and level of mutual respect.

Employment Opportunity

The Institute for Defense Analyses (IDA) has an immediate opening at our Center for Computing Sciences (CCS) location in Bowie, Maryland for a Full-time Sr. Property Administrator. IDA offers a competitive salary, an excellent benefits package and a superior professional working environment. We support transparency, equity, and fairness in our compensation program and provide a reasonable estimate of the salary range based on data-driven market analysis for each position. While it is not typical for an individual to be hired at or near the top of the range, a reasonable estimate of the salary range for this role is $53,678-$85,880. Individual salary within this range will be commensurate with the incumbent's experience, unique skills and qualifications, and other relevant factors.

Benefits at IDA

At IDA, we pride ourselves on offering a comprehensive benefits package that ensures the well-being and security of our staff and their families. We provide a range of medical plans as well as stand-alone dental and vision coverage. Our retirement plans are designed to secure the financial future of our staff, featuring a generous contribution of 11% of base salary to our Qualified Retirement Plan after six months of service. We are committed to promoting a healthy work-life balance with a flexible work environment, an Employee Assistance Plan, paid parental leave, 11 paid holidays, and generous paid time off. IDA encourages professional development and offers tuition reimbursement and other learning opportunities. Learn more about our robust benefit offerings here.

Join IDA, where your health, career, and future are in great hands!

Primary Responsibilities

1. Determines if property received meets the criteria for bar coding and/or sponsor tag numbers. Completes necessary information on applicable property forms. Enters and maintains all applicable property data into Property Management System. Coordinates the return of equipment received incorrectly or in damaged condition; ensures that the necessary updates and changes are made in the Property Management System. Acts as CCS' contact with property reviews and audits.

2. Completes the appropriate documentation and database notations for the transfer of Government Furnished Property. Prepares appropriate forms including DD Form 1149s. Arranges for shipment as required.

3. Identifies government property not currently in use and stores separately from IDA/CCS owned equipment. Provides updates on internal property movements to the Facilities Administrator. Prepares, coordinates, and issues property passes for property being removed from the facility.

4. Monitors property for serviceability, makes recommendations for repair and replacement, makes appropriate disposition as needed; moves furniture and equipment as necessary. Performs general maintenance of furniture and equipment. Processes purchase requests for parts, repairs or replacement. Maintains appropriate logs.

5. Identifies excess property and processes the documentation for disposition. Arranges the final disposition as directed by the government including preparing SF Form 1428s and arranging for pickups through the sponsor and DCMA. Ensures database is up to date.

6. Responds to service requests and arranges for repair of copiers and fax machines. Provides an escort, as required.

7. Prepares various property reports, e.g., Annual Inventory Report (AIR), Contractor Acquired Property (CAP) Reports, disposal reports, overage/underage and reconciliation of reports in accordance with Federal and sponsor guidelines. Conducts, reconciles and prepares contractor acquired property (CAP) monthly reports.

8. Conducts annual inventories of all accountable property. Prepares, reconciles and submits the Annual Inventory Report to IDA and other reports to sponsor, DCMA and CCS management as appropriate.

9. Prepares and enters data into the Material Distribution and Tracking System (MDAT).

10. Ensures that the appropriate stocks of office supplies are ordered and on hand.

11. Prepares/packages equipment to be sent out for repair. Enters the appropriate notation in the Property Management database.

12. Other duties as assigned.

MINIMUM REQUIREMENTS/QUALIFICATIONS

1. Associate degree or equivalent or five years experience including three years in a purchasing or property control function, preferably in a government contract environment.

2. Working knowledge of automated inventory tracking systems. Knowledge of Federal Acquisitions Regulations (FARs) as they apply to government contractors is preferred.

3. Ability to work independently and to exercise initiative in completing assignments.

4. Experience using microcomputers and spreadsheets, database management systems or order processing software.

5. Ability to lift 75 pounds.

6. Possess excellent interpersonal skills and ability to effectively communicate both orally and in writing with all levels of staff.

7. Ability to obtain a Top Secret SCI with full-scope polygraph clearance is required.