Education Specialist

SHIFT:

Seeking Breakthrough Makers

Children's Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.

At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care-and your career.

CHOP's Commitment to Diversity, Equity, and Inclusion

CHOP is committed to building an inclusive culture where employees feel a sense of belonging, connection, and community within their workplace. We are a team dedicated to fostering an environment that allows for all to be their authentic selves. We are focused on attracting, cultivating, and retaining diverse talent who can help us deliver on our mission to be a world leader in the advancement of healthcare for children.

We strongly encourage all candidates of diverse backgrounds and lived experiences to apply.

A Brief Overview
Under the supervision of the Program Director of the Pediatric Residency Program and the Program Manager, this role is responsible for operations that support the pediatric residency training program at CHOP including resident recruitment, new resident orientation and core curricula.

The tasks are complex, diverse, and require an understanding of strategic process. This individual must be able to work flexible hours, especially during the recruitment and orientation seasons. The individual must be able to work autonomously and make independent judgments, develop and adhere to work timelines, draft core documents and templates, communicate effectively with program leadership and Department of Pediatrics Faculty, provide guidance to residents about institutional policies, manage extensive data files and electronic information sites, and provide support for continuous quality improvement in graduate medical education.

What you will do

• Provide support to the chief residents in creating the annual resident schedule
• Provide support to the chief residents in creating/maintaining the Y Block and overall curriculum design
• Provide support to the Director of the Global Health Track (GHT), which includes but is not limited to the following
• Coordinate resident GHT rotations with the chief residents and the Director of the GHT including disseminating GH applications requests and organizing relevant information to be shared with program leaders
• Communicatewith lead faculty at various global health sites
• Collaborate with the residency GH education lead to plan educational sessions for the residents in the GHT
• Coordinate and schedule pre-engagement preparatory sessions for all residents participating in the GH rotations
• Track required documentation for travel and scholarly output
• Partner with administrators in the Global Health Center to plan the annual Global Health graduation
• Assist with outcome and data collection related to the department's education mission. This includes the use of RedCap and/or other survey tools
• Run and interpret data reports and be able to effectively use Excel, Outlook and other technology
• Knowledge of quality improvement methodology
• Knowledge of survey design and data collection
• Basic knowledge of the ACGME
• Proficiency in the use of Qgenda
• Excellent communication skills
• Strong writing and reading aptitude
• Strong organizational and follow-up skills
• Ability to collaborate with stakeholders at all levels
• Ability to handle confidential materials and matters
• Ability to work independently with minimal supervision
• Ability to handle multiple tasks and projects independently and simultaneously
• Other duties as required

Education Qualifications

• Bachelor's Degree Required

Experience Qualifications

• At least five (5) years executive support and overall coordination Required

Skills and Abilities

• Knowledge of accounting principles
• Knowledge of administration principles
• Knowledge of ACGME, Education Commission for Foreign Medical Graduates (ECFMG), Federation of State Medical Boards and PA State Board of Medicine requirements.
• Knowledge of USIA (ECFMG) requirements for physician Visas.
• Knowledge of ERAS, Microsoft Word, Excel, Access Software programs.
• Knowledge of JCAHO rules and regulations.
• Advanced proficiency with office software (Microsoft Office) including word processing, spreadsheet, and presentation software (Word, Excel, PowerPoint)
• Excellent communication skills
• Strong writing and reading aptitude.
• Strong organizational and follow-up skills.
• Ability to collaborate with stakeholders at all levels
• Ability to handle confidential materials and matters.
• Ability to work independently with minimal supervision
• Ability to handle multiple tasks and projects independently and simultaneously.

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must be fully vaccinated against COVID-19 and receive an annual influenza vaccine. Learn more.

Employees may request exemptions for valid religious and medical reasons. Start dates may be delayed until candidates are immunized or exemption requests are reviewed.

EEO / VEVRAA Federal Contractor | Tobacco Statement