Accounting Assistant I

Rutgers University

United States, New Jersey, New Brunswick

Oct 31, 2024

Position Details

Position Information

Recruitment/Posting Title	Accounting Assistant I
Job Category	URA-AFT Administrative
Department	Global Education
Overview	Rutgers Global is the university-wide international affairs office, serving all three campuses and RBHS. Comprised of seven offices, Rutgers Global promotes and advances Rutgers as a globally engaged institution through study and service-learning abroad programs, immigration processing and academic support services to international students and scholars, international partnership facilitation, and design and support of on-campus and virtual events that address global topics and create cross-cultural social networks. With over 180 programs in 50 countries, Rutgers Global - Study Abroad, a part of Rutgers Global, directly enrolls approximately 800 students and has a total annual budget of over $8 million. Operating much like an undergraduate college of the University, the office is responsible for recruitment, admission, retention, academic support, teaching, assessment, and the functions of offices of student life, housing, counseling, and recreation.
Posting Summary	Rutgers, The State University of New Jersey is seeking an Accounting Assistant I for the Office of Global Education. Among the key duties of the position are the following: Administers RGSA' s financial and human resources activities (Accounting, internal university transactions, HCM/Banner, Absence Reporting system etc.). Assists with over 100 study abroad program pricing, billing and reconciliation, the RGSA office administration budget, and periodic reconciliation of foreign bank accounts. Assists with tasks related with annual budgeting processing for RGSA and Rutgers Global. Prepares data and internal financial reports for RGSA and Rutgers Global. Helps to deliver great services to clients (students, their families, staff and faculty), such as billing, financial aid, and scholarship issues to students, their families and relevant program information and training to staff and faculty, as part of the RGSA business team.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement
FLSA	Nonexempt
Grade	04
Position Salary
Annual Minimum Salary	57356.00
Annual Mid Range Salary	71372.00
Annual Maximum Salary	85388.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree. Two (2) years of professional experience with accounting and/or business operations.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Effective organizational and communication skills. Ability to work on multiple tasks independently and as part of a team in a fast-paced, deadline-oriented environment. Working knowledge of Microsoft Office computer programs. Some experience in preparation of written informational materials; group training or presentations; and customer relations.
Preferred Qualifications	Bachelor's degree in accounting or a field related to management of data and/or financial records. Three years of related experience. Experience with international education. Familiarity with Rutgers' online accounting and purchasing systems, including OFIS, Marketplace and all Cornerstone application. Prior experience calculating and understanding international currency exchange rate. Excellent interpersonal and customer service skil. An active interest in foreign cultures and languages for effective communication with foreign national clients and for added enjoyment of the job.
Equipment Utilized	Oracle. Microsoft Outlook. Excel. Access. StudioAbroad. Terra Dotta.
Physical Demands and Work Environment	Must be able to lift 20lbs. Must be available to work on limited weekends for events.
Special Conditions

Posting Details

Posting Number	24ST2493
Posting Open Date	10/31/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement