Associate Administrator - Clinical

We are seeking an Associate Administrator for the Department of Anesthesiology and Critical Care Medicine (ACCM) who will report to the Chief Administrative Officer (CAO) and directs administrative and operational, finance, and research functions of the department. ACCM has oversight for the operations and finances within multiple legal entities including School of Medicine, Johns Hopkins Hospital, Johns Hopkins Bayview, as well as Ambulatory Surgery Centers at Twin Knolls and Howard County ASCs. Together this portfolio presents a total expense budget of $210M and has close to 1,000 FTEs, of which approximately 260 are faculty/clinical associates. This role oversees and manages new program planning as well as assists with initiatives for new, existing and/or expanded clinical services. Works closely with the Chief Administrative Officer (CAO) and Department Director on initiatives and priorities, acting as designee as needed. Represents the Departments in various institutional venues, meetings, and events.

Specific Duties & Responsibilities

Finance Responsibilities

• Perform comprehensive analysis of departmental financial performance on a monthly basis through the generation and examination of a set of detailed reports and analyses.
• Collaborate as part of the department's senior finance team, on the budget process for JHU and JHH to ensure a reasonable budget is approved that is aligned with departmental and institutional strategies and priorities.
• Assist with the development of budget monitoring systems for JHU departmental funds.
• Review statements and ledgers, analyze variances and take appropriate action.
• Ensure proper processes are in place for timely billing and receipt of revenues or other funding from contracted arrangements both internal and external to JHM.
• Maintain Departmental accounts to ensure accurate and appropriate tracking of revenue and expenses according to Generally Accepted Accounting Principles and institutional policy.
• Identify opportunities for cost-savings and revenue generation in order to allow Department to meet or exceed its budget targets.
• Ensure accuracy of all financial transactions involving departmental funds through the establishment of strong internal controls.
• Develop complex financial reports for forecasting, trending and results analysis for the University and Hospital.
• Ensure departmental compliance with Internal Audit findings and ensure that appropriate internal controls are in place to allow timely and accurate accounting of departmental activities.
• Work with Divisions to ensure compliance with departmental and institutional policies and procedures and expense controls.
• Train, supervise, and develop staff who perform financial support functions for the department including accounts payable, travel reimbursements, account reconciliations, P-cards, petty cash, maintenance of faculty allotment accounts, copier contracts, parking charges, etc.
• Oversight of all budgets including clinical, grants and contracts, operating funds, joint agreements, endowments, dowry and gifts (total account values of over $102 million).
• Meets with the Division Chiefs and Medical Training Program Managers and administrative staff regarding their budgets.
• Oversee Financial Manager and Senior Financial Analyst as direct reports and partners with Assistant Director of Finance and Senior Financial Analyst in Surgery along with other department's hospital and university finance teams.
  

Research Responsibilities

• Liaison and partner with Research Management Services (RMS) in support of the faculty, staff, and other researchers who apply for external funding and conduct the sponsored activity of the department, totaling $15M. Liaison and partner with Clinical Research Core (CRC).
• Provide monthly reports regarding non-sponsored related research which is internally funded.
• Provide departmental review and approval of all budget appropriation documents.
• Project potential funding shortfalls and identify contingency plans to address them.
  

Operations Management

• Direct the administrative and operational activities of university functions.
• Oversee planning of faculty and support staff salaries.
• Monitor management reports to document and describe departmental activities.
• Communicate outcomes with departmental faculty and managers.
• Develop departmental administrative, and personnel policies and procedures and provides a summary of related University policies and procedures.
• Co-develops financial policies and procedures in accordance with Hospital and University policies with Finance and Administration.
• This information provides direction which is critical to support staff in the department (re: personnel and payroll, contracts and grants, etc.).
  
• Will provide primary administrative oversight and be responsible for program planning and development for areas of department expansion and JHM expansion with community hospitals.
• Will develop detailed business plans for new and existing clinical and research programs to include market demand assessment, capital needs, facilities, divisional strengths and weaknesses, operational requirements, and implementation plans.
• Formulate tactical business plans in conjunction with administrative and clinical leaders.

• Bachelor's Degree in Business, Finance, Accounting or other related field.
• Seven years progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of a department, center, or unit, including 2 years financial management experience (e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources). Supervisory experience strongly preferred.
• Master's Degree in a related field may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Classified Title: Associate Administrator - Clinical
Role/Level/Range: L/04/LF
Starting Salary Range: $98,200 - $171,900 Annually ($128,000 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: M-F, 8a - 4:30p
Exempt Status:Exempt
Location:Hybrid/School of Medicine Campus
Department name: SOM Ane Finance
Personnel area: School of Medicine