Vehicle Fleet Coordinator

Job Title: Coordinator, Vehicle Fleet

FLSA Status: Non-Exempt

Department: Fleet Operations

Reports to: Manager, Business Manager

Flex Work Eligible! This position qualifies for the Flexible Work Policy. Employees receive 75 work days annually to work remote! The initial amount of days is prorated for the first year based on start date.

GENERAL DESCRIPTION / PURPOSE:

The Coordinator, Vehicle Fleet is an administrative and operation role primarily responsible for oversight of all Loram vehicles including DOT and non-DOT assets. This role serves as the point of contact for all Loram fleet vehicle daily activities for Loram employees and vendors. Scope of role includes day-to-day maintenance of software platforms contracted to support fleet vehicles which may include, but are not limited to vehicle assignments, tracking, licensing, fuel purchases, maintenance, accident repair, safety cameras and DOT rules and logistics.

ESSENTIAL JOB FUNCTIONS:

Program Administration

• Maintain operational oversight of the vendors' software platforms used to operate and maintain Loram's vehicle fleet.
• Point of contact for vehicle questions, authorization of service and repairs
• DOT knowledge of regulations and hours of service, driver logs, knowledge of commercially regulated vehicle standards.
• Ensure vehicles have current registrations, and insurance information.
• Provide cost of ownership analytics and capital purchase recommendations
• Responsible for maintaining Loram's fleet Database.

Communication

• Maintain outside vendor and service provider relationships.
• Communicate clearly and effectively with business unit managers and field employees regarding use of vendor services to ensure the optimal benefit of such services.
• Provide management with monthly operating KPI summary data.

Business Management

• Oversight of fleet vehicle assignments to ensure assets are tracked and accounted for and expenses are assigned to correct cost centers.
• Coordinate movement of new trucks, retiring trucks coming back to Hamel, trucks going in for service and repairs that are located at Hamel.
• Facilitate the end of service of fleet vehicles.
• Oversee DOT compliance and reporting as it relates to the fleet (i.e. inspections, door logo, safety equipment, driver logs). Act as a resource for drivers with DOT compliance questions and represent Loram in the event of external audits.
• Order, distribute and track materials necessary for fleet vehicles, including but not limited to fuel cards, driver guides, electronic toll devices and collision avoidance systems.
• Oversee the administration and operation of Loram vehicle safety features.
• Audit fleet-related invoices for correctness, resolve exceptions, and process for payment utilizing established procedures.

BEHAVIORAL COMPETENCIES:

1. Safety Awareness
2. Trusting and Transparent Based Communication
3. Values-Based Leadership
4. Personal Accountability
5. High Impact Communications
6. Building Partnerships

REQUIRED QUALIFICATIONS:

Education: Associate Degree

Experience: 3+ Years Knowledge and understanding of fleet operations function. 1+ Years Ability to manage multiple work sites and ability to focus on people and safety. 2+ Years Ability to make sound business decisions in accordance with Company values, mission and vision. 3+ Years Experienced with delivering against customer expectations and a high sense of urgency environment that demands safety excellence. 1+ Years Experienced in leading and motivating teams to drive employee engagement in servicing customers and achievement of objectives.

*Or equivalent combination of education and experience

PREFERRED QUALIFICATIONS:

Education: Bachelors Degree in Business Administration

Experience: 2+ Years CDL/DOT experience

Licenses/Certifications: All Railroad Specific Certifications to operate on track. Class A or B drivers license

WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 20% or more travel, including international, using any method of transportation.
• Ability to apply high levels of cognitive, analytical, retention and reasoning.
• Excellent communication skills used within any social context.
• Can stand, sit, walk, reach, balance, stoop, kneel, hear, taste and smell.
• Can see up close, distances, colors and has use of peripheral vision and depth perception.
• Can tolerate variable and sometimes extreme physical conditions during visits or inspections of company equipment in a railroad environment

Loram is an Equal Opportunity Employer and will make all employment-related decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, marital status, familial status, status with regard to public assistance, membership or activity in a local commission, protected veteran status, or any other status protected by applicable law.

Rev. September 2024

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