Paralegal

Rutgers University

United States, New Jersey, New Brunswick

Nov 02, 2024

Position Details

Position Information

Recruitment/Posting Title	Paralegal
Job Category	Staff & Executive - Legal
Department	General Counsel
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Paralegal for the Office of the Senior Vice President and General Counsel. Provides a wide variety of confidential paralegal support to the Office of the Senior Vice President and General Counsel. Handles attorney-client privileged and confidential attorney work-product documents, information, and communications. Among the key duties of the position are the following: Act as intake for email inquiries through the OGC general email address and other requests for advice or assistance; review and redirect such inquiries as appropriate, under the guidance of a Senior Paralegal or OGC Attorney; Assist attorneys and outside counsel in responding to discovery requests and information and document requests in litigations, arbitrations, and administrative proceedings; coordinate the gathering of responsive documents, electronic information, and other relevant materials and information; inquire of clients for relevant materials and information; liaise as necessary with appropriate IT personnel; identify and coordinate interaction with key players (i.e. witnesses, document custodians, consultants and experts); Receive, review, and respond to subpoenas and other third-party information requests; ensure proper service; work with the entity/law firm that issued the subpoena, under the guidance of a Senior Paralegal or OGC attorney; prepare documentary responses and coordinate with the unit/person served; assure compliance with state and federal laws such as FERPA and HIPAA. Contact appropriate university personnel to obtain information necessary for attorneys to provide advice and consultation on, among other things, student affairs, labor, employment, academic, health care, real estate and transactional matters; Perform tasks as assigned with respect to the e-billing and matter management systems, including but not limited to charting the office's caseload and other relevant metrics. Assist attorneys in legal research projects and perform basic legal research as directed by an attorney; proofread briefs, check legal citations, review case cites; Report claims and lawsuits to Risk Management; coordinate with Risk Management and respond to that office's requests for information and documentation; assist the General Counsel and Deputy General Counsels in preparing reports, charts, presentations and other materials for departmental and university matters.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Nonexempt
Grade	05
Position Salary
Annual Minimum Salary	69031.000
Annual Mid Range Salary	87377.000
Annual Maximum Salary	105722.000
Standard Hours	37.50
Union Description	Administrators Confidential
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	A bachelor's degree or an equivalent combination of education and/or experience. A minimum of two (2) years of recent full-time experience working as a paralegal.
Certifications/Licenses	A Paralegal Certification.
Required Knowledge, Skills, and Abilities	Excellent writing, verbal and interpersonal communications skills. A high degree of accuracy and attention to detail. The ability to understand and adhere to priorities and to work under pressure to meet deadlines. Must be detail oriented and analytical, with strong organizational skills and be able to carry out the principal duties with limited supervision. Must maintain a high degree of confidentiality and be able to communicate effectively with clients, attorneys and other professionals using discretion, good judgment and having a professional demeanor. Proficiency with Microsoft Office (Word, Outlook and Excel).
Preferred Qualifications	A minimum of three (3) years of recent full-time experience working as a paralegal. Experience with employment litigation, including responses to EEOC charges and the mediation. process is preferred. Experience with e-discovery is preferred. Experience with e-billing and matter management systems is preferred, but not required.
Equipment Utilized	NetDocuments (electronic document management system). Microsoft Office Suite 2010 (Word, Outlook, Excel, PowerPoint). Westlaw - online legal research software. LexisNexis\CounselLink (e-billing and matter management).
Physical Demands and Work Environment	Travel on occasion may be necessary.
Special Conditions

Posting Details

Posting Number	24ST2568
Posting Open Date	11/01/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Downtown New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement