Japanese Bilingual Administrative Coordinator

Advantage Technical
$20.00-$25.00
United States, D.C., Washington
Dec 20, 2024
Japanese Bilingual Administrative Coordinator Location: Washington DC (Onsite) Reports to: Director Overview: A Foreign-incorporated administrative agency that is establishing their 1st office in the U.S. is looking for a Japanese Bilingual Administrative Coordinator. The mission of the agency is to facilitate American medical devices and pharmaceutical companies to successfully expand their business lines by providing consultations regarding drug approval processes, medical device regulations, Good Manufacturing Practices (GMP), clinical trials, and import and export regulations. This position will provide administrative support to expatriates, ensuring the smooth and efficient operation of the office. Knowledge or some interests in Japanese regulations and guidelines in the medical and pharmaceutical sector could be a great advantage. Essential Duties and Responsibilities include but not are limited to: * Manage office supplies and equipment. * Maintain accurate records and filing systems. * Coordinate meetings and events, involving internal stakeholders, oversea offices, external partners and customers. * Handle incoming and outgoing mail. * Assist with expense reports and invoicing. * Coordinate travel arrangements for expatriates. * Prepare reports and documentations. * Provide general administrative support to the management team. * Perform basic translation and interpretation when specialized or technical knowledge is not needed. * Support expatriates when there are language challenges. * Assist with developing and distributing marketing materials incorporating information on Japanese medical and pharmaceutical regulations and compliances via newsletters, webinars, and updates on websites. * Establish and nurture relationships with businesses interested in the Japanese market. * Conduct research and identify trends and prospects concerning to the Japanese market expansion by the U.S. medical and pharmaceutical companies. * Respond to inquiries and phone calls and emails about the Japanese market. * Assist with projects as needed. Qualifications: * Proven experience in an administrative role in the office environment, preferably in Japan or Japanese corporation. * Strong organizational and time management skills. * Excellent communication and interpersonal skills. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). * Ability to work independently and as part of a team. * Experience supporting expatriates is a plus. * Bilingual Japanese and English (Japanese: reading, writing, and speaking highly preferred) After you have applied, download our Staffmark Group WorkNOW App to receive real-time job offers and apply for additional opportunities. You can download it from the App Store or get it on Google Play. About Advantage Technical With company roots going back over 30 years, Advantage Technical is an engineering and information technology services company and a national leader in the provision of technical resources today. These services include Staff Augmentation, Direct Placement, Project Resourcing and Outsourcing - delivered from 40 key market locations, by over 3500 specialized contractors, to over 500 clients across North America. Advantage Technical is a Best of Staffing Diamond Award winner for both Clients and Talent. For more information about the industries and services offered by Advantage Technical, please visit AdvantageTechnical.com. Advantage Technical is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact your local branch. Advantage Technical is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment. All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.