COMMUNICATIONS ASSOCIATE II - EVENTS & SPECIAL PROJECTS

Supports the Department of Communications and Marketing by leading the coordination, monitoring, and supports of all special and departmental projects by implementing procedures and policies to streamline departmental processes. Serves as the liaison between departments, schools, and stakeholders involved in the planning and execution of all public-facing events. Assists with graphic design, record keeping, coordinating meetings and trainings, obtaining supplies, coordinating production, and distributing documents.

Salary Range, FY25: $62,689 - 90,032 (12-month)

Applications for the position are being accepted by the Office of Human Resources no later than 11:59 PM on Sunday, November 17, 2024. A current resume must be attached to the completed application. If you are selected for the next stage of the interview process, you will be asked to provide three, electronic professional references. Appointment is subject to a criminal background check, a drug/alcohol test and credential verification. Applicants must submit official transcripts confirming Degrees. No applications will be accepted after the deadline date and time.

As of November 1, 2021, all MPS employees are required to be fully vaccinated. The health and safety of our staff and students is our number one priority. Thats why all offers of employment are contingent on the candidate showing proof of being fully vaccinated against COVID-19 (currently one dose of the Johnson & Johnson vaccine or two doses of the Pfizer or Moderna vaccine) to pass the pre-employment requirements. Individuals with medical issues or sincerely held religious beliefs that prevent them from getting the vaccine may request an accommodation from the vaccine requirement.

• High school diploma or equivalent required.
• A bachelor's degree in hospitality, business administration, marketing, communications, or a related field is preferred.
• Three to five years of documented experience in event planning is necessary.

• Collaborates with internal and external stakeholders to plan, produce, and support events from concept to completion, aligning with the district's goals.
• Responds to districtwide event inquiries, conducts venue walkthroughs, and adheres to district procedures for planning public and media-facing events.
• Conducts the initial project intake through the Project Planner system.
• Coordinates with the Planning Assistant to maintain and monitor the departments project planner for team assignments.
• Designs, creates, and orders branded templates for flyers, postcards, and other materials.
• Develops event-specific materials such as signage, sign-in sheets, maps, etc.
• Prepares general correspondence, memos, charts, tables, graphs, and work plans to communicate departmental activities.
• Maintains marketing toolkits in collaboration with relevant team members.
• Assists staff with ordering promotional items, banners, and school posters.
• Prioritizes tasks to ensure deadlines are met.
• Takes initiative during staff absences to keep projects on schedule.
• Schedules and organizes complex activities, including meetings and training sessions for the department.
• Actively supports the MPS Strategic Plan.
• Completes other duties as assigned.

The Milwaukee Public Schools does not discriminate in its programs, activities, facilities, employment, or educational opportunities on the basis of a person's sex, race, age, religion, color, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation, or disability. Reasonable accommodations requested by qualified individuals with disabilities will be made in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

In accordance with Wisconsin Statutes, every applicant for a position with Milwaukee Public Schools will be subject to the open records law. Any applicant not wishing to have his/her identity released, must submit a written statement to that effect to the Office of Human Resources. The identities of all "final candidates" may be released. Milwaukee Public Schools reserves the right to interview the best qualified candidates.