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Business Assistant

Dartmouth College
remote work
United States, New Hampshire, Hanover
7 Lebanon Street (Show on map)
Nov 04, 2024
Position Information


Posting date 11/01/2024
Closing date
Open Until Filled Yes
Position Number 0136200
Position Title Business Assistant
Department this Position Reports to Hood Museum of Art
Hiring Range Minimum $23.00
Hiring Range Maximum $29.00
Union Type Not a Union Position
SEIU Level Not an SEIU Position
FLSA Status Non-Exempt
Employment Category Regular Full Time
Scheduled Months per Year 12
Scheduled Hours per Week 40
Schedule
Our team operates on a hybrid model, allowing you to enjoy the flexibility of remote work one day a week while collaborating in the office four days a week.
Location of Position
Hanover, NH
Remote Work Eligibility? Hybrid
Is this a term position? No
If yes, length of term in months. NA
Is this a grant funded position? No
Position Purpose
The Business Assistant provides direct support to the Business Officer for the daily financial and administrative activities of the museum, facilitates an efficient administrative infrastructure in support of the mission of the Hood Museum of Art and Dartmouth College, and serves as a resource to all museum staff regarding Dartmouth's fiscal and administrative policies, assisting them with business processes as needed.
Description
Required Qualifications - Education and Yrs Exp Associates or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities

  • 1-2 years of relevant experience, preferably in an office environment.
  • Strong organizational, communication and customer service skills.
  • Proficiency in MS Office 365 applications including Outlook, Word, Excel, SharePoint.
  • Knowledge of using computer applications for financial transactions.
  • Ability to work independently, anticipate needs, and set priorities.
  • Proven ability to handle confidential information appropriately.
  • Commitment to diversity and to serving the needs of a diverse community.

Preferred Qualifications

  • Bachelor's degree.
  • Interest in the arts or museum field.
  • 3+ years of office administrative experience and 1+ year of accounting experience.
  • Expertise in MS Office 365 applications including Outlook, Word, Excel, SharePoint.
  • Expertise in using computer applications for financial transactions.

Department Contact for Recruitment Inquiries Ramie Speicher
Department Contact Phone Number Ramie.Speicher@dartmouth.edu
Department Contact for Cover Letter and Title John Stomberg, Director
Department Contact's Phone Number
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link https://searchjobs.dartmouth.edu/postings/76349
Key Accountabilities


Description
Financial Operations - Processes financial transactions under the direction of the Business Officer; ensures timely and consistent transaction processing through regular communication with internal and external constituents; reviews monthly financial transactions for accuracy and prepares corrections and reports as necessary.
Percentage Of Time 50%


Description
Human Resources Support - Assists with staff recruitment process under the direction of the Business Officer; Coordinates recruitment and onboarding of all new employees in consultation with the Business Officer and Hiring Committees; Collaborates with the Business Officer to identify opportunities for training and ongoing resources to museum employees.
Percentage Of Time 25%


Description
General Office - Provides general office administration, including office supply inventory maintenance and specific order requests; maintains professional appearance of common areas; coordinates with technology services to manage the supply, maintenance, and tracking of IT equipment for all museum staff.
Percentage Of Time 25%
-


-- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
-- Performs other duties as assigned - 5%
Applied = 0

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