Administrative Program Coordinator-Research

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

This position performs a variety of administrative duties and analytical functions to support the daily operations. The work assignments are often complex, diversified, and confidential which requires one to be highly responsible, tactful, and professional. To add, it requires excellent organizational skills, meticulous attention to detail, and flexibility in order to support the needs of the department. Being independent, self-motivated and ability to multitask is required to be successful with positive outcomes.

As a successful candidate, you will:

• Assists in the daily administrative functions of managing an effective department.
• Uses discretionary initiative and judgment in handling sensitive and confidential details, establishing priorities and resolving problems relating to daily operations and administrative detail of a highly functioning department in the daily administrative functions of managing an effective department.
• Assists in department business activities, including but not limited to:
  • website maintenance; purchasing; personnel; facilities; travel and reporting required by the institution.
• Coordinates departmental projects and events including, faculty symposia, research fora, and engagement activities.
• Serves as a primary point of contact/ information for department faculty and as a liaison to visitors (physicians, vendors, students, allied health professionals) as required and fulfills information requests from internal and external business contacts.
• Coordinates visitors and observers process for the department.
• Coordinates the Appointment and Promotions process for the department working closely with appropriate leadership to facilitate.
• Assists with document updates and preparations including curriculum vitae, other support, project management, being able to follow up and track tasks and deliverables for team science
• Coordinates faculty visits including recruitment candidates and collaborative visits for department/institutional seminars.
• Coordinates and maintains calendar of department meetings, informs faculty and administrative staff of meeting schedule.
• Prepares meeting agenda and other related materials.
• Schedules & maintains calendars, appointments, meetings & travel itineraries/arrangements for Department.
• Resolves routine and complex inquires and problems requiring in-depth knowledge of departmental and organizational policies, procedures & projects in progress.
• Organizes and expedites flow of work, initiating follow up action as appropriate. Coordinates and maintains department policy/procedure administrative training manual.
• Participates in short and long-range planning and policy or program development by analyzing operational policies, resource utilization, etc. and developing recommendations for department management. Understands, communicates, and monitors budget activities and analyzes variances/targets.

Your qualifications should include:

• Education:
  • Bachelor's Degree or equivalent experience may substitute for minimum education requirements
• Experience:
  • 3 or more years of progressively responsible experience in business administration, clinical research or healthcare environment

Additional Information:

• Hybrid: 3 days Onsite-2 Remote
• Supporting 2 department Chairs
• Must have experience with grant management, proposal development, and biosketch preparation.
• Tech-savvy with the ability to quickly learn and utilize various software and systems for efficient workflow

City of Hope is an equal opportunity employer. To learn more about our commitment to diversity, equity, and inclusion, please click here.

To learn more about our Comprehensive Benefits, please CLICK HERE.