Project Policy Analyst 3

The Project Policy Analyst 3 will be responsible for the independent leadership of multiple projects under the direction of the HR and Special Events Manager of the School of Medicine Dean's Office. The incumbent will work with senior staff on small teams to launch and support initiatives that include the Schools of Health, UC Davis Health, and the Davis campus, as well as partnerships with community-based business partners and collaborators, with a high level of project and program coordination, development, and communications focus.

The incumbent will serve as a primary staff person for the Office of Wellness Education, the school of medicine's initiative to collate and communicate the science of academic wellness across disciplines. OWE will engage in multiple community-based programs, as well as internal programmatic development and content creation across mediums.

The incumbent(s) provides high-level administrative support as a member of the Dean's Office Executive Support Team, engaging with the group in supporting the executive leadership officers. Each team member will have a primary executive leadership assignment, while serving as backup to other members as needed. The Dean's Office Executive Leadership includes, but is not limited to the Dean, Chief of Staff, Vice Dean for Research, Executive Assistant Dean, and other leadership executives as assigned.

The incumbent provides high-level support in matters related to executive level (Deans, Chairs, Directors) academic recruitment, appointment, and management of the review process for reappointment. These are done in collaboration with the SOM Dean, Associate Vice Chancellor for Academic Personnel, UCDH Executive Leadership, Vice Dean for Research, SOM Department Chairs, faculty and staff, and other stakeholders as applicable to the program or project.

Apply By 11/15/2024 at 11:59PM.

Minimum Qualifications

• Bachelor's degree in related area and / or equivalent experience / training
• Proven experience in program and project management necessary to provide support for projects.
• Extensive event management experience sufficient to support a wide variety of settings spanning planning meetings of 6-10 up to educational sessions involving 500+ attendees.
• Extensive experience exercising analytical problem-solving skills to research, collect analyze, and interpret data and anticipate consequences of decisions and recommendations.
• Experience utilizing initiative, judgment, and discretion in researching, analyzing and compiling necessary background information in the management and response to a wide variety of complex issues
• Experienced with researching issues and initiates an array of correspondence on behalf of the executive and/or senior manager
• Independently assumes responsibility for issues that do not require the executive leadership involvement
• Experience applying problem-solving techniques to resolve various situations
• Excellent diplomacy and judgment to represent UC Davis in situations with diverse stakeholders.
• Demonstrated political acumen to work in an executive-level office environment. Ability to represent the Executive Leadership Team with tact and discretion to all constituents.
• Excellent interpersonal and oral communication skills to effectively and professionally communicate in person, investigative skills to elicit information needed to clarify inquiries and requests; and professional skills to handle sensitive or difficult situations diplomatically, and to work effectively and sensitively with constituents from diverse cultural backgrounds and perspectives.
• Working knowledge of the operational and long-range goals and policies to apply these priorities to set deadlines and focus effort.
• Resourcefulness and judgement to anticipate problems/roadblocks and associated consequences and taking appropriate initiative on behalf of Executives.
• Ability to exercise analytical and problem-solving skills to research, collect analyze and interpret data and to anticipate consequences of decisions and recommendations.
• Demonstrated skill to work on projects with competing deadlines and to establish goals and workload priorities; flexibility in working with competing demands.
• Personal initiative and ability to accept responsibility for decisions and actions.
• Accomplished organizational and analytical skills to assume general assignments and independently follow through to successful completion; to manage details of complex projects and events.
• Skills and knowledge to provide referrals to appropriate offices and authorities.

Preferred Qualifications

• Knowledge of campus-wide offices, services and contacts, and campus policies and procedures to interpret inquiries and requests to formulate appropriate action or response.
• Experience providing support to advisory councils and special committees.
• Experience supporting senior managers in an executive-level office within an academic or similar environment.
• Experience with UCD automated systems, such as AggieTravel, Connexxus and PPS/OPTS/TRS, Kuali and CMS (Course Management System).
• Demonstrated success when collaborating with senior officials and executives from within and outside the University and the ability to think strategically and serve as a sounding board.
• Demonstrated ability to work with senior officials and executives from within and outside the University and the ability to think strategically and serve as a sounding board.
• Ability to exercise independent judgment and make effective decisions based on knowledge of campus and University priorities, resources, and policies.
• Must be familiar with UC policies and procedures to review all forms which require approval of the executive leadership.

Key Responsibilities

• 40% - Program Management
• 40% - Executive Administrative Appointment Reviews and Executive Recruitments
• 20% - Executive Analytical Support
  
  

Department Overview

The U.C. Davis School of Medicine is one of the nation's top research, academic and medical training institutions, with more than 3,100 faculty and staff, 460 students, and 818 trainees in graduate medical education. The School of Medicine Dean's Office is the central office that oversees and leads the School, a critical part of the University of California as well as the U.C. Davis Medical Center. The Deans Office has programmatic, managerial and fiscal responsibilities that encompasses Education, Research and extend to support the strategy of the clinical enterprise.

POSITION INFORMATION

• Salary or Pay Range: $2,593.87 - $4,616.86
• Salary Frequency: Biweekly
• Salary Grade: Grade 21
• UC Job Title: PROJECT POLICY ANL 3
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: M-F 8am - 5pm
• Location: Education Building (HSP033)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is hybrid (mix of on-site and remote work)
• This is not a H-1B Visa opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere