Business Services Coordinator

University of North Carolina Charlotte

$44,640 - $54,631

United States, North Carolina, Charlotte

Nov 05, 2024

Business Services Coordinator

Please see Special Instructions for more details.

UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits
The finalist will be subject to a Criminal Background Check.
Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.

* The Search Committee will not contact references without first verifying permission with the finalist.

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

* Do not write 'see resume' on your application when completing the job duties section.

If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).

* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.

Please submit a resume and cover letter with your application.

* These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Full-time
If time-limited, note appointment end date
Hours per week	40
Months per year	12
Position Number	001404
NC Salary Grade Equivalency	GN09
Classification Title	Business Services Coordinator - Advanced
Working Title	Business Services Coordinator
Salary Range	$44,640 - $54,631
Anticipate Hiring Range	$44,640 - $54,631
FLSA Status	Non Exempt
Division	Academic Affairs
Department	Col of Arts & Architecture (Col)
Work Unit	Col of Arts & Architecture
Work Schedule	8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.
Primary Purpose of Position	The Business Services Coordinator ( BSC) is responsible for all fiscal, accounting and budget matters related to grants and personal service agreements (service contracts) in coordination with the 1) Department Chairs and their respective Administrative Assistants who are responsible for daily office management; 2) the Associate Dean for Research; 3) the COAA Business Services Team, 4) the Business Manager of the College of Arts + Architecture This position will support at the College level, financial responsibilities of planning, monitoring the use of and approving grants and contract expenditures for 15 grants representing a dollar amount of $1,250,000 budget (over multi year awards) and 350 artist and personal services contracts representing a dollar amount of $595,000 (on an annual basis).
Minimum Education/Experience	Required Minimum Qualifications: Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. University Preferred Qualifications: Four year degree in a related business function and two or more years of experience in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and experience.
Essential Job Duties	The Business Services Coordinator (BSC) for the College of Arts + Architecture is responsible for accounting and purchasing annual activities totaling approximately $900,000 in a mix of State Operating/Fees, Discretionary, and Sponsored Programs. The BSC works in coordination under the supervision of the CoAA Director of Business Affairs. The Business Services Coordinator ( BSC) is responsible for all fiscal, accounting and budget matters related to grants and personal service agreements (service contracts) in coordination with the 1) Department Chairs and their respective Administrative Assistants who are responsible for daily office management; 2) the Associate Dean for Research; 3) the COAA Business Services Team, 4) the Business Manager of the College of Arts + Architecture. Responsible for the coordination of financial planning external grants and contracts, including personal service agreements for performances in COAA, for the College, bringing into compliance University policies and procedures, and accounting systems. Works with various administrators, directors, and PI's in budget planning and management and provides monthly and as-needed reporting. Serves as Primary agent for purchasing/procurement/contracting, deposits and payment processing, financial record-keeping, and a range of compliance and audit activities related to: 1)sponsored programs (scholarships, awards, grants, contracts); and, 2) personal service agreements and contracts/administrative operations. Responsibility as financial user of the Banner system, a user of the 49erMart purchasing system, a financial account manager Provides additional accounting services across the college, as needed and assigned. Handle restricted information on a daily basis and preserve confidentiality.
Other Work Responsibilities	The Business Services Coordinator will be heavily relied upon to identify processes and solutions in terms of work coordination/workflow, information sharing/reporting, and actions to ensure compliance related to financial records/purchasing/travel and receivables, sponsored programs, special projects, and risk management.
Departmental Preferred Experience, Skills, Training/Education	Masters's Degree in the arts/arts disciplines, or business administration, or related field (preferred), or 3-5 years of working experience in higher ed, accounting, or grants office. UNC-Charlotte software systems (preferred). Three to five years of experience in a related position/field is required with a preference for work experience in an educational setting. Technical skills preferred: ability to use financial and information systems to create and update records, data management, analysis and display results and reports using technology. Experience with Microsoft Office Suite programs (including Word, Excel, Access, and Power Point). Use of Excel pivot tables on a regular basis and other advanced level skills in excel is expected. Ability to create and share materials for business decision-making and reporting purposes. Personable and productively engage others to accomplish shared goals. Must demonstrate high-level of customer skills, professionalism, creativity and must enjoy working with and communicating to a wide variety of individuals and have aptitude for financial and operations management. Direct experience or affinity for visual art is desired. Demonstrate a high level of accountability, adaptability, attention-to-detail, customer service, initiative, integrity, teamwork and clear communication. Ability to learn, use, generate reports from, and train others in existing and newly developed campus and college web-based systems and related processing is critical. Ability to work with minimal-to-moderate direct supervision in a dynamic, fast-paced environment, under pressure, while maintaining a positive, highly responsive and professional attitude.
Necessary Licenses or Certifications
Work Location	Storrs Hall
Posting date	11/04/2024
Closing date	11/18/2024
Proposed Hire Date	01/16/2025
Contact Information
Special Notes to Applicants	UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits The finalist will be subject to a Criminal Background Check. Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two *current/previous supervisors.* * The Search Committee will not contact references without first verifying permission with the *finalist. Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment). * Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities. Please submit a resume and cover letter with your application. * These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
Do you have professional experience in using financial and information systems to create and update records, use computers for data management and analysis and display the results and provide needed reports? If yes, please explain your experience.

(Open Ended Question)
Do you have professional accounting and financial experience (i.e. managing budgets, purchasing, processing invoices, travel, processed I am still working on that sing purchase orders, journal vouchers, end of year processes, etc.)? If yes, please explain your experience.

(Open Ended Question)
Do you have experience working with grants or externally funded projects? If yes, please explain your experience.

(Open Ended Question)
Have you completed any training or do you have any experience with Google and Microsoft Office Suite i.e. Word, Access, Excel, PowerPoint?

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest

Optional Documents

Contact Information for References