Financial Assistant

Loyola University Chicago

United States, Illinois, Rogers Park

Nov 05, 2024

Position Details

Job Title	FINANCIAL ASSISTANT - CAS
Position Number	8102389
Job Category	University Staff
Job Type	Full-Time
FLSA Status	Exempt
Campus	Rogers Park-Lake Shore Campus
Department Name	COLLEGE OF ARTS AND SCIENCES
Location Code	COLLEGE OF A&S - LSC (02100A)
Is this split and/or fully grant funded?	No
Duties and Responsibilities	Reporting to the Business Manager of the College of Arts & Sciences ( CAS). This position has a close working relationship with Accounts Payables, Accounting, Purchasing, Bursar, Human Resources, Sponsored Program Accounting, Procurement Card Administration, Faculty Administration, and the Office of Research Services to execute best practices and financial policies. Budget: Conducts monthly budget to actual variance reports related to operating, gift, grant, endowment, startup, and carry forward accounting units. Provides guidance to individual departments and programs on planned spending and financial procedures. Monitor and track spending on accounts housed at the Dean's Office. Assists with special projects Business Operations: Reviews purchase order and expense reimbursement requests for accounting units controlled by the CAS and Dean's Office. Assists with data processing that includes preparing paperwork, deposits and transfers. Ensures appropriate approval, forms, and justifications are obtained. Analyzes monthly procurement card charges for compliance with university policy. Assists in developing and planning annual operating, gift, grant, endowment, carry forward, faculty start-up, and capital budgets. Ensure departments are budget compliant and actively seek cost-savings opportunities. Understand financial, budget and payroll systems, or similar administrative systems within a multi-disciplinary institution. Ability to identify, interpret, and make decisions in a complex and continuously adapting environment. Administrative: Prepares part-time faculty contracts for the College of Arts & Sciences in accordance with the Collective Bargaining Agreement (CBA). Must obtain knowledge of the requirements of the CBA and its impacts on processes for non-tenure track faculty once in the role. Faculty Startups: Annual startup funds setup. Assists with training new faculty on managing startup resources. Approves expenditures (payment requisitions, purchase requisitions, and expense reimbursements). Grants: Support principal investigators inquiries and questions regarding policy and spending on externally funded awards. Help process payments and prepare paperwork to achieve the grant proposal objectives. Assists in tracking faculty with course buyouts and processes supplemental salary requests. Training: Trains department administrators, faculty, and staff on fiscal processes and budget management Provides expertise on running and understanding statements and financial reporting tools This position will have a wide range of other duties as assigned which may include scholarship allocation, enrollment and class capacity, etc. Individual must provide excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing paperwork. Most of the work for this position will occur within the standard work week. However, this position may need to be available during off-hours to meet deadlines or changes in work requirements.
Minimum Education and/or Work Experience	Bachelor's degree and 1 to 4 years of experience in financial, budgeting, business operations support and/or account reconciliations or relevant experience.
Qualifications	Successful completion of a bachelor's degree in a major such as finance, accounting, business administration, or related field; OR appropriate combination of education and experience. Two years of financial, budgeting, business operations support and/or account reconciliations or relevant experience preferred.
Certificates/Credentials/Licenses	Bachelor's degree
Computer Skills	Strong knowledge of the Microsoft Office suite, especially MS Word, Excel, and PowerPoint; Accounting software; Payroll systems; and financial reporting systems
Supervisory Responsibilities	No
Required operation of university owned vehicles	No
Does this position require direct animal or patient contact?	No
Physical Demands	None
Working Conditions	None
Open Date	11/04/2024
Close Date
Special Instructions to Applicants
Diversity and Inclusion Statement	Diversity, Equity, and Inclusion As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors *diversity, equity, and inclusion* . We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive *benefits* centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
Quick Link for Posting	https://www.careers.luc.edu/postings/29684