Executive Assistant

TEAM UP WITH US!

The Executive Assistant supports the CEO and key leadership team members in a fast-paced and growing business. They will provide administrative support for a wide variety of generalized office-related activities drawing on strong communications skills, calendar management, and ability to prioritize incoming items for the leadership team. This position requires a detail-oriented, organized, and proactive individual who is comfortable managing multiple tasks and prioritizing their workload.

DO YOU HAVE WHAT IT TAKES?

WHAT YOU'LL DO:

• Primary focus is to support the CEO & Executive Management Team on special projects and day to day operations with the highest degree of accuracy and confidentiality.
• Assignments generally involve work of a confidential nature and require knowledge of corporate practices and procedures, company products, policies, and programs.
• Act as liaison between administration, all stores, departments, and Caterpillar Inc.
• Coordinate communication between departments and other external associates.
• Perform office functions such as assembling and analyzing information, transcribing notes, arranging board meetings, preparing and distributing reports, agendas, and memorandums.
• Manage and prioritize incoming communications, including email and mail.
• Prepare materials in final form; from very rough and involved drafts which utilize frequent use of technical terminology. May combine materials from several sources.
• Arrange and schedule appointments. Manage extremely active calendars, may proactively identify and resolve scheduling conflicts.
• Prepare and assemble materials for presentations.
• Organize, prepare, and submit expense reports from receipts and notes.
• Organize and maintain documentation and electronic filing system.
• Plan conferences and special events as required.
• Make travel and accommodation arrangements and distribute schedules/agendas for travel.
• Order supplies and may process and code invoices through procurement system.
• Provide administrative support to executive(s) on personal business matters.
• Responsible for exhibiting professional behavior with both internal and external business.

WHAT YOU'LL NEED:

• Bachelor's degree (B.A.) from four-year college or university, or two (2) to three (3) years related experience and/or training; or equivalent combination of education and experience.
• Very strong computer skills with proficiency in Microsoft Office 365.
• Strong organizational and time management skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail.
• Strong verbal, written, and interpersonal communication skills.
• Highly resourceful team-player, and self-starter with the ability to work independently with limited supervision.
• Ability to complete complex tasks quickly and react with appropriate urgency to situations that require a quick turnaround.
• Ability to speak effectively before groups of customers or employees.
• Ability to apply common sense understanding to carry out instructions furnished in written or oral form.

WHY WORK WITH US?

• We like to take care of business and have fun doing it!
• We offer health, dental, vision, life, and more as a comprehensive benefits package.
• Don't you want to work with awesome people?

IMPORTANT INFORMATION:

The employee is occasionally required to stand; walk; use hands to finger, handle, or feel and talk or hear. Specific vision abilities required by this job include close vision.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Required travel up to 10%.

This position is considered safety sensitive.

The Job description is subject to change by the employer as the needs of the employer and requirements of the job change.

EEO/AA