Fiscal Support Analyst

University of Arkansas
United States, Arkansas, Fayetteville
346 North West Avenue (Show on map)
Nov 05, 2024
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Closing Date: 12/03/2024 Type of Position:Accounting, Finance, Business Workstudy Position: No Job Type:Regular Work Shift: Sponsorship Available: No Institution Name: Division of Agriculture of the University of Arkansas The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees. The Division was established in 1959 and is headed by the Vice-President for Agriculture. The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration. As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact the Division's Office of Inclusion, Access, and Compliance at compliance@uada.edu. For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820. Department:AES \| SOIL \| Soil Testing Department's Website: Laboratory Websites: https://aaes.uada.edu/technical-services/soil-testing-and-research-laboratory/ https://aaes.uada.edu/technical-services/fayetteville-agricultural-diagnostic-analytical-laboratory/ Summary of Job Duties:Fiscal Support Analyst - SOIL Testing and Research Laboratories The Fiscal Support Analyst is responsible for accounting and administrative duties supporting the University of Arkansas Division of Agriculture's Soil Testing and Research Programs including service laboratories located in Fayetteville and Marianna. The position is based out of Fayetteville. This position is responsible for accurately and promptly handling accounts payable/receivable processes. This role requires strong attention to detail, effective communication, and good customer service skills. This position adheres to Generally Accepted Accounting Principles, State and University purchasing guidelines as well as state and federal laws, and other agency and institutional policies. Summary of Job Duties Workday: Process invoices, approve/allocate Pcard and Tcard purchases, verify receipts, process requisitions, create interdepartmental invoices, create procurement authorizations, verify balances and distribute charges to cost centers, process travel requests, spend authorizations and expense reports. Reports: Assist in preparing accounting summaries for monthly financial, annual budget and research reports, reconcile cost centers, and prepare annual soil testing budget reports. Research Grant Management: Prepare and execute annual call for research proposals and written progress reports, monitor and manage research grant funds. Customer Service: Confer with vendors about invoice issues, set up vendors, maintain vendor files, process invoice payments for lab services to accounts receivable, follow-up on pending items delaying the payment process, and resolve billing issues. Human Resources: Complete Human Resources processes for new position searches/new hires and onboard new employees. Working Relationships: Regular, reliable, and non-disruptive attendance is an essential job duty along with creating and maintaining a collegial, harmonious working relationship with staff, suppliers, and community. Knowledge, Skills & Abilities Strong self-management skills. Knowledge and/or experience in reconciling accounts, procurement policies, spreadsheets, and ability to initiate problem-solving skills. Strong communication and interpersonal skills. Ability to resolve problems with vendor invoices and payments. Knowledge and understanding of accounting practices. Possess excellent verbal and written communication skills. Ability to handle multitasks to meet project timelines. Ability to work independently as well as in a team setting. Be willing to accept supervision. Possess strong organizational and prioritization skills for efficient and effective work. Demonstrate ability to adjust to and manage change. Exhibit a cooperative and approachable attitude and demeanor. Qualifications: Minimum Qualifications The formal education equivalent of a bachelor's degree in general business, finance, or a related field. Other job-related education and/or experience may be substituted for all or part of these basic requirements in related fields of business administration, accounts payable, accounting, or procurement with a demonstrated understanding of accounts payable processes. Preferred Qualifications Accounts payable/receivable experience in a higher education setting. Knowledge of computers and software applications includingWorkday, MS Office Software (Excel and Word). Additional Information: Salary Information: Commensurate with education and experience. Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume Optional Documents: Special Instructions to Applicants: Recruitment Contact Information: Nathan Slaton nslaton@uark.edu All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements:Criminal Background Check, Motor Vehicle Reports Check The University of Arkansas System Division of Agriculture may conduct pre-employment background checks on certain positions for applicants being considered for employment. The background checks may include a criminal background check and a sex offender registry check. Required checks are identified in the position listing. A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position. Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law. The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity:Hearing, Manipulate items with fingers, including keyboarding, Talking Frequent Physical Activity:Sitting Occasional Physical Activity:Standing Benefits Eligible:Yes