EXECUTIVE ASSISTANT II

The Division of Academic Affairs at UWM is dedicated to delivering the highest-quality academic experience to our undergraduate and graduate students. Academic Affairs supports the career and professional development of UWM’s faculty and staff, fostering an environment of continuous growth and excellence. Academic Affairs is a strong advocate for research and scholarship, proudly supporting our faculty, staff, and students in their scholarly pursuits.

The University of Wisconsin-Milwaukee is seeking an individual to serve as Executive Assistant to the Provost and Vice Chancellor for Academic Affairs. This crucial role involves managing a wide range of administrative duties to maximize the impact and time of the Provost and ensure smooth operations of the Office of the Provost. Working closely with the Provost, the Executive Assistant will ensure efficient and effective operations, contributing significantly to the overall mission of UWM. Key responsibilities include managing the Provost’s complex calendar, handling confidential documents and communications, preparing meeting agendas and materials, overseeing office functions, responding to correspondence, and monitoring expenditures.

The ideal candidate will effectively work and communicate within a team, maintaining strict confidentiality. They must be highly organized, adaptable to a fast-paced environment, capable of independent problem-solving, and able to communicate effectively with faculty, staff, students, and the public.

This position requires full-time, on-site presence at the UW-Milwaukee campus.

For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.

AA/EO Statement

UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.




Reasonable Accommodations

UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.




Confidentiality of Applicant Materials

UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.




CBC and Reference Check Policy

Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.




Annual Security and Fire Safety Report (Clery Act)

For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.




Employment Authorization

In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.