Facilities Coordinator O&M

TEKsystems
$25.00 - $29.00 / hr
United States, New York, New York
Nov 06, 2024
TEKsystems is seeking a Facilities Coordinator to join a large multinational technology company in New York, NY. The Facilities Coordinator will be responsible for ensuring the fulfillment of building maintenance, procurement of supplies, and upkeep of operational trackers. Additionally, the Facilities Coordinator will work with the Facilities Supervisor to ensure that all Purchase Orders are consistently maintained on an ongoing basis. Responsibilities: The Facilities Coordinator is responsible for providing support to the Facilities Services team, including vendor support and escort, maintaining supplier records, data management, stocking and inventory, and building audits. Responsibilities will also include: * Assist in maintaining daily operations of facility services * Ensure all break room, amenity, and convenience areas are well kept, maintained, and fully stocked each day * Order general office supplies, break room disposables, and coffee/tea products * Provide direction to vendors as needed and ensure vendors align with our policies and procedures * Collect and maintain job-related data to identify trends for improvement and provide vital reports to management * May perform activities such as assisting in resetting meeting and conference rooms or maintaining office spaces and soft seating furniture configurations * Assist in coordinating small office projects and maintenance * Submit service requests for maintenance and repair * Work on assignments that are semi-routine in nature * May support facilities staff by performing minor cleanup duties * Build and support cross-functional relationships between departments, internal partners, and external vendors * Communicate optimally via phone, email, and other written correspondence * Print and install facility signage regularly or upon request * Other tasks as assigned Knowledge & Skills: * 2+ years of proven track record working in a fast-paced office setting or related experience * Ability to learn quickly, work autonomously and address any issues that arise * Technologically skilled in working with iOS and macOS-based applications or similar - ability to quickly learn and use new technology/company systems * Strong customer service and problem-solving capabilities * Excellent organization and time management skills * Being diligent and taking ownership on subject matter expertise. Dedication to completing tasks * Proactive, adaptable and positive contributor Culture/Expectations: * Manager isn't always onsite - being able to navigate any roadblocks, being proactive, and reaching out to team members when needed. * Navigating an environment with little to no set processes. * Focus on relationship building- leveraging your team relationships for knowledge transfer and collaboration. * Not only understanding your role but proactively Identifying areas you can increase efficiencies - sharing feedback and recommendations on process improvement. * Seeking answers if not readily available. * Following processes established in training. * Taking initiative - becoming the subject matter expert in your role. * Greatest opportunity for growth: partnering with your manager on internal processes and knowledge transfer, understanding internal workflows, being vocal about process improvement and ways to take on more tasks and add value * Task oriented role - some days can seem slow. Seeking out areas to help them in and take on more tasks that help with personal growth - always assessing where you can add value. About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.