Executive Assistant

NOTE: THIS IS A REPOSTING OF (N-2024-11605) WHICH WAS PREVIOUSLY OPEN FROM NOVEMBER 6, 2024 TO NOVEMBER 10, 2024. PREVIOUS APPLICANTS DO NOT NEED TO REAPPLY.

Are you a detail oriented, proactive individual who likes to travel and has a passion for public service? The Department of Community and Economic Development is seeking an individual to serve as an Executive Assistant to the Secretary where you will be performing a wide range of activities to ensure department wide program goals and objectives are achieved. If you believe you have what it takes to succeed in this position, we want you on our team!

As an Executive Assistant, you will have the opportunity to travel across the Commonwealth with the Secretary to attend meetings, events, and press conferences. You will be responsible for deep awareness of the Secretary's calendar, ensuring meeting materials are organized and prepared well in advance for review. Work includes preparing reports, presentations and written correspondence on behalf of or for the use of the Secretary; maintaining and refining internal processes that support high-ranking executives agency wide; coordinating communication with employees by liaising with internal and external executives on various projects and tasks; as well as planning and orchestrating work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld. Additional responsibilities include, but may not be limited to:

• Researching and compiling data for the Secretary on sensitive and confidential issues associated with initiatives underway or for the creation of new programs
• Representing the Secretary at meetings, conferences, and public forums to articulate agency policy and program objectives
• Performing public speaking assignments to provide information on special initiatives and accomplishments
• Providing assistance to the Executive Deputy Secretary and Deputy Secretaries as may be requested
  

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six years of professional experience in administrative management or staff work, three of which must have been in a large public agency; and such training as may have been gained through graduation from a four year college or university supplemented by graduate work in public administration to the level of a Master's Degree; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must possess four years of public speaking experience.
• You must possess two years of experience reading, interpreting, analyzing information and preparing written briefs.
• You must be willing to travel and drive in adverse weather conditions.
• You must be able to perform essential job functions.

How to Apply:

• Your application must include a cover letter and resume.
• You must attach a resume to your application for review by the hiring manager. However, the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.