Administrative Assistant (Finance)

Are you inspired by challenging the status quo? Do you thrive in collaborative environments that drive results? If so, Gates could be for you.

Gates is a leading manufacturer of application-specific fluid power and power transmission solutions. We push the boundaries of material science to engineer solutions that continually exceed customer expectations.

Let's simplify it, think belts and hoses. Found in motorcycles, conveyor belts, cars, tractors, blenders, vacuum cleaners, bicycles, & 3D printers just to name a few.

WHAT TO EXPECT

As an innovation leader, we look for ambitious, forward-thinking, open-minded, and well-rounded individuals to join our global team. Located in our downtown Denver office, this role will report to executive leaders in Treasury and Tax and help support the direct reports for those departments.

Key responsibilities:

• Act as the gatekeeper and administrative support for the Treasury and Tax departments, including managing calendars/events, records retention and storage room coordinator, preparing certain expense reports, coordinating mailings and invoice payments, and acting as notary public for certain documents.
• Responsible for preparing and timely filing approximately 84 annual reports for various states due throughout the year.
• Execute department purchasing activities.
• Build and maintain databases either created by this role or by others (e.g., Bank Mandates, User entitlements, shared drives).
• Coordinate approval of expenses prior to sending to accounts payable.
• Act as Administrator of Treasury systems including managing the global bank mandate processes and approvals.
• Responsible for setting up and the coordination of department related contract reviews by the Legal department and acquiring appropriate signatures on all Tax & Treasury related agreements.
• Work with the Cash Management team on all third-party setups and daily payment approvals.
• Acts as a project manager for special projects which may include: planning and coordinating multiple presentations, disseminating information, and organizing events. Execute special or ad hoc projects as needed.
• Backup to executive assistants in the C suite and to the mailroom lead.
• Responsible for day-to-day administration of the Gates Corporation Foundation- Matching Gifts Program, including form completeness verifications and liaise with charities, as well the check production and mailing process.
• Periodic activity related to collection of company owned life insurance benefits, including liaising with the insurance company and the collection of required information from multiple sources.
• Act as main point of contact for HQ facilities requests and scheduling service providers.

ABOUT YOU

• 4+ years' experience supporting leadership in roles with progressive responsibility.
• Demonstrated a high level of integrity, discretion, and interpersonal skills to handle sensitive and confidential situations and information.
• Maintain a high level of professionalism at all times.
• Must know a variety of computer software applications in word processing, spreadsheets, databases, and presentation software (MS Word, Excel, PowerPoint, Visio).
• Strong team player who will proactively step in to support other team members as needed with a collaborative approach.
• Able to work well under pressure, effectively handle conflict, and demonstrate flexibility in work style to accommodate changing priorities and fixed deadlines.
• Demonstrated ability to interact and communicate with internal and external business partners.
• Demonstrated ability to interpret data and provide meaningful information to management.
• Self-motivated, able to make decisions without guidance, capable of seeking quality solutions and continuously focusing on process improvements, while keeping the needs of the business in the forefront.
• Demonstrated ability to juggle multiple competing tasks and demands.
• Excited to work in office with great teammates.

PAY & BENEFITS

• Full-Time
• Hourly Rate: $25.00 - $30.00
• Relocation is not provided
• Medical, Dental, Vision insurance, and other voluntary benefit options: benefits begin on the first day of the month immediately following your date of hire
• Eligible for 3 weeks of paid vacation + 11 holidays (9 scheduled & 2 floating) + 8 sick days. All vacation days are accrued
• 401(k): 3% company contribution and an additional 3% company match
• Tuition Reimbursement

WHY GATES?

Founded in 1911 in Denver, Colorado, Gates is publicly traded on the NYSE. While we might operate in a vast amount of time zones we operate as 'One Gates' and have a common goal of pushing the boundaries of materials science. We invest in our people, bringing real-world experience that enables us to solve our customers' diverse challenges of today and anticipate those of tomorrow.

While we expect the best, we also want to give you the best. That's why at Gates we provide an environment where people can succeed from our policy of 'Dress for your Day' (yes - that means you can wear jeans), health club reimbursement, to your ownership of your work/life balance and more. Visit www.gates.com/careers to learn more.

WORK ENVIRONMENT

At Gates, we believe that we are better together. Proximity has been important to our success over the years as there are critical items that are simply better when done together. One of those critical items is efficient collaboration. We cannot underestimate the power of informal conversations and connecting face-to-face with our coworkers.

While performing the duties of this job, the employee is frequently required to sit; use hands and fingers to work with objects, tools, or controls; and use office equipment including computers, telephones, and/or copiers/scanners. The employee must frequently lift and/or move up to 10 pounds.

Gates is an Equal Opportunity and Affirmative Action Employer and is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of race, sex, color, religion, age, disability, pregnancy, citizenship, sexual orientation, gender identity, national origin, protected veteran status, genetic information, marital status, or any other consideration defined by law.

For individuals assigned and/or hired to work in Colorado, Gates is required by law to include a reasonable estimate of the compensation for this role. This compensation range is specific to the State of Colorado and takes into account various factors that are considered in making compensation decisions, including but not limited to the candidate's relevant experience, qualifications, skills, competencies, and proficiency for the role.

ARE YOU DRIVEN BY POSSIBILITY?