Temporary Administrative Assistant

The College of Health Dean's Office at Ball State University seeks a motivated and organized Temporary Administrative Assistant. This role is essential in providing comprehensive office support and organization for the administration and academic functions of the College of Health. The successful candidate will work closely with office guests, the Assistant to the Dean & Office Manager, and the College leadership team.

At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define 'inclusiveness' as a commitment 'to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.' As such, this value incorporates a commitment to inclusive excellence and freedom of expression.

Provide office organization and support for the administration and academic function of the College of Health. Coordinate academic affairs activities and serve as administrative assistant to the Associate Dean for Academic Affairs.

Eighteen months of education or training beyond high school or equivalent.

One through three years of related office experience.

Associate's degree in administration or business.

Excellent interpersonal skills, an ability to interact with a wide variety of individuals, and employ a customer service approach.

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Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

Perform administrative support for the Dean and Office Manager as needed and assist with general office functions. Develop and maintain ongoing relationships with faculty and staff in the College and across the university.

Manage reception services for the Dean's Office, including greeting & directing guests and answering questions. Assisting students, faculty & staff [internal and external],

answering incoming calls & emails, and prioritizing messages according to urgency.

Manage the Associate Dean's schedule and related processes.
Perform administrative support such as ordering supplies, assisting with travel arrangements, room reservations, and scheduling meetings to maintain the daily functions of the Dean's Office.

Assist the Office Manager and critical players with college-wide and university events related to Student Success, IPE, commencement(s), and outreach events.

Maintain confidentiality as appropriate and follow policies and procedures related to all office functions.

Perform other related duties as assigned.

Maintain regular and predictable attendance.

In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experience align with the elements of the position description (or leadership profile). In your cover letter, please select one of our enduring values and describe how you have demonstrated a commitment to that value in your professional endeavors.