Finance Operations Coordinator

University of Texas at Dallas

up to $48,000/ DOQ

medical insurance, dental insurance, vision insurance, paid time off, paid holidays, retirement plan, remote work

United States, Texas, Richardson

Nov 06, 2024

Posting Details

Posting Number	S06071P
Position Title	Finance Operations Coordinator
Functional Title
Department	Behavioral and Brain Sciences
Salary Range	up to $48,000/ DOQ
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)
Posting Open Date	11/01/2024
Posting Close Date
Open Until Filled	No
Desired Start Date	11/11/2024
Job Summary	The University of Texas at Dallas has an excellent job opportunity for individuals looking to join the School of Behavioral and Brain Sciences as a Finance Operations Coordinator. This position will provide budgeting, finance, and procurement support for multiple faculty in the school, with a focus on research funding. The candidate will work closely with department faculty and staff to provide financial and research administration support for department finances, financial processes, and records to meet the department's day-to-day financial goals. Additionally, this role will assist in ensuring that compliance with all regulations, policies and university requirements are met to secure the department's long-term financial viability and stability.
Minimum Education and Experience	Bachelor's degree and four years of general office, accounting or business related experience or an equivalent combination of education and experience.
Preferred Education and Experience	Previous experience in higher education as well as experience with PeopleSoft Previous experience in research administration, NIH policies and Uniform Guidance
Essential Duties and Responsibilities	Assist faculty with managing the financial aspects of sponsored research accounts by providing guidance regarding agency, program-specific policies, and university rules for spending, re-budgeting, reporting, and financial closing at the end of project performance periods Monthly review and reconciliation of all transactions, including expenses, revenue, and fund equity or cash, posted to cost centers for management's approval to ensure all transactions are correct. Make the necessary corrections to expenses posted in error within the period allowed, then work with the owners of the source document to ensure the posting error is discontinued Meet with faculty and other cost center managers to discuss the current state of spending on their accounts and projected expenses to avoid over or under-spending based on the annual or project budget available for the period Oversee day-to-day purchase requests for sponsored projects and the department by obtaining the necessary quotes and preparing purchase requisitions and vouchers or using purchasing cards. As required, prepare university work orders and contracts with outside vendors for services or work needed for sponsored projects, classrooms, labs, or offices within the department Keep abreast of University, State, and Federal purchasing and financial regulations and communicate with the University's financial and purchasing departments to ensure that duties in this area are performed correctly and in accordance with all applicable rules Make travel arrangements such as booking airline tickets, making hotel reservations, securing the necessary travel documentation and authorizations, and processing direct pay or reimbursement for travel expenses that are allowable and necessary under the applicable sponsored project and university guidelines In consultation with the SFO, maintain departmental Standard Operating Procedures (SOP's), which incorporate the University policies and procedures for conducting the day-to-day duties in the current position Remain competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the supervisor or required by the University Other duties as assigned
Physical Demands and Working Conditions
Physical Activities
Working Conditions
Additional Information	Remote work for future availability: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval. What We Can Offer UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including: Competitive Salary Tuition Benefits Internal Training Medical insurance - including *100% paid* employee medical coverage for full-time employees Dental Insurance Vision Insurance Long and short-term disability Retirement Plan Options Paid time off Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information. About Us UT Dallas is a top public research university located in one of the nation's fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences. UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. The University has a variety of programs and initiatives to support engagement and success for all members of the campus community. Employee benefits include a range of physical and mental wellness resources. "LilyPad" lactation facilities are located throughout the campus. There are several employee resource groups (ERGs) comprised of individuals who share common interests in helping build community among UT Dallas faculty and staff (e.g., Universal Access ERG, Military and Veteran ERG, UT Dallas Young Professionals). Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth ( DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.
Special Instructions Summary
Important Message	1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the *ADA Coordinator* . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.