Grants Accounting Coordinator

Mary's Center is committed to promoting diversity, equity and inclusion (DEI) within our organization and the communities we serve. We embrace diversity of experiences, ideas, and individuals, and seek to bring a diverse group of candidates to the table.

Important Note: Mary's Center is mandating the COVID-19 vaccine + booster for all staff.

Position Summary

The Grants Accounting Coordinator will be responsible for a variety of Grant-related accounting projects and tasks. The key responsibilities will involve agreement and general ledger management, grants administration, invoice review, assisting in audit prep, budget data entries, assigning of Grant Activity Code in Sage, budget versus actual management, account analysis, and reconciliations.

Reportability

The Grants Accounting Coordinator will report to the Director of Grants and Contracts.

Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Essential duties Include, but not limited to the following:

• Prepares weekly updates and reconciliation on customer aging for analysis with the Director of Grants and Contracts.
• Tracks, updates and notifies Grants team daily on grant-related events.
• Assigns codes/updates and records information into Accounting system daily.
• Assists in processing coding and recording invoices into Accounting system.
• Works with General Ledger team and Grant Accountants on reconciliation reviews, codes/updates and corrects information/transactions in Accounting system.
• Maintains grant invoice filing system, ensuring the invoices are reconciled/processed monthly, quarterly, and annually due to the grantors in time.
• Maintains a filing system for all grants, accounts receivables and invoices.
• Maintains a filing system for grant agreements, budgets and all grant related documentation.
• Assembles financial/grant data for audits. Assists the Grant Accountants and the Accounting team with other month-end reporting documentation as needed.
• Other tasks as assigned by Director of Grants and Contracts.

Qualifications

The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills & Abilities -

• Bachelor's degree in accounting or finance preferred, or equivalent experience.
• Associate degree in accounting/finance or equivalent with two (2) years of related experience.
• Ability to effectively use Sage Intacct, Microsoft Windows; Proficient in Excel, Accounting Software, preferably Sage Intacct.
• Previous experiences in a grant-related position/NGO/similar organization preferred.
• Typing speed and accuracy, attention to detail, organizational skills with the ability to stay focused on assigned tasks, and ability to work independently and as part of a team.

Language Requirement - Ability to communicate effectively in English is required. Additional language proficiency or fluency preferred.

Physical Demands - Regularly required to sit; frequently required to reach with hands and arms, walk, stoop, kneel, crouch, talk or hear; must be able to lift objects up to twenty-five (25) pounds.

Work Environment - Mostly in a typical office and/or home setting with quiet to moderate noise level. May be exposed to extreme cold, heat, and humidity due to outside weather conditions. Opportunity to work a hybrid schedule - remotely & onsite, as needed.

The Benefits:

• Health Insurance: medical, dental & vision - plus retirement options through 403(b) contribution and investment opportunities
• 25 days of paid leave annually (in addition to paid holidays), plus 5 educational days
• Tuition reimbursement of $2000/year towards education assistance and professional development
• Transportation subsidy via metro & bus
• Employee Assistance Program (EAP)