Blank Assistant 3

This split position provides coordination for a portion of the Department's Education programs. The position reports to the Pediatrics Health Professions Education Supv 1 as well as the Fellowship Program Directors for Pediatric Critical Care Medicine and Development Behavioral Pediatrics. The position has vast knowledge of educational information systems, competency and Milestone evaluation systems, and accreditation and regulatory standards.

This position directly supports the PCCM fellowship program directors in fellowship-related activities, as well as the Student Instructors and Faculty in the Department of Pediatrics in regard to the Pediatric Critical Care fellowship. The position is responsible for the daily administrative components, maintenance and needs of the PCCM fellowship program and assisting the DBP fellowship and Pediatric residency programs.

The position ensures all RRC, GME and ACGME requirements are strictly followed and manages all pediatric policies set forth by institutional, state, and federal guidelines and acts as a liaison between program director and residents/fellows; between residents/fellows and faculty; and between program director and institutional GME personnel.

Apply By November 16, 2024 at 11:59 pm

Minimum Qualifications

For full consideration applicants are encouraged to upload license and/or certification if required of the position.

• Understanding and experience with ACGME Accreditation Policies and Procedures, including accreditation compliance and reporting requirements.
• Demonstrated experience successfully preparing for and supporting ACGME accreditation visits.
• Experience managing the fellow advisement process working closely with the fellowship directors in administering and maintaining ACGME competency-based goals and objectives for each fellow, including maintaining fellow/resident duty hour documentation system.
• Experienced user of fellow/residency program systems and data systems, including Accreditation Data System (ADS) and Electronic Residency Application Service (ERAS).
• Understanding of institutional and program policies of the National Residency Match Program (NRMP).
• Demonstrated program management experience, including budgetary oversight requiring the planning of budgets and maintaining budgetary accountability.
• Advanced word processing skills and experience (e.g., formatting, tables, math functions, merge functions, graphics, charts) and various computer skills, electronic mail software, database management software, graphics software, and other standard office desktop applications.
• Must be able to translate or format documents between similar software packages, and different platforms, such as Microsoft Word, Excel, PowerPoint, and SharePoint, Electronic Residency Application System (ERAS), Thalamus, MedHub, ADS, and Microsoft Outlook.
• Ability to work independently, with limited or minimal supervision and direction.

Preferred Qualifications

• Experience coordinating residency, fellowship, or other educational programs at the departmental level at a major teaching hospital, preferred.
• Experience coordinating fellow training license process, including license renewals.
• Experience in scheduling and coordinating large-scale conferences/meetings and special events.
• Knowledge of UCDH Medical Staff Administration policies and procedures.
• Knowledge of UC Davis and UCDH structures, policies and procedures.

Key Responsibilities

• 60% - FELLOWSHIP PROGRAM COORDINATOR
• 40% - RESIDENCY PROGRAM COORDINATOR
  

Department Overview

The vision of the Department of Pediatrics is the healthiest future for all children and families with a mission dedicated to creating a healthy future for all children through outstanding patient care, transformative research, innovative medical education and community-based advocacy.

POSITION INFORMATION

• Salary or Pay Range: $28.49 - $40.83
• Salary Frequency: Hourly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: 08 Hours
• Location: Ticon II (HSP088)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is hybrid (mix of on-site and remote work)
• THIS IS NOT AN H-1B VISA OPPORTUNITY

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• Work occasional overtime, including evenings and weekends, to meet the required deadlines.

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere