Managing Clerk/Senior Paralegal

Steptoe LLP
401(k)
United States, New York, New York
1114 6th Avenue (Show on map)
Nov 06, 2024
Position(s) I am Applying for Managing Clerk / Senior Paralegal Steptoe LLP is seeking a Managing Clerk/Senior Paralegal. The Managing Clerk plays a critical role in overseeing all aspects of court filings and docket management within the New York office of the firm. The position is focused on ensuring the accuracy and timeliness of state and local court filings, while supporting lawyers in meeting critical legal deadlines. Also responsible for overseeing court electronic filings firm-wide and acting as a senior litigation paralegal. Essential Functions Managing Clerk Functions Oversee the docketing and calendaring of legal deadlines for state and local courts, primarily in New York, ensuring compliance with all relevant rules and regulations. Coordinate the preparation and filing of court documents, including e-filings and physical filings, in federal, state and local courts. Assist with the maintenance and updating of case management systems and databases with accurate filing and deadline information. Liaise with court personnel, attorneys, paralegals, and other business professionals to facilitate the smooth and timely progression of cases. Assist with the preparation of legal documents and ensure proper formatting and compliance with court requirements. Monitor changes in court rules and procedures and ensure lawyers and business professionals are informed and compliant. Provide training and support to paralegals and other business professionals on best practices for court filings and docket management. E-Filing Responsibilities Oversee the preparation, submission, and tracking of all electronic court filings, ensuring compliance with court rules and deadlines. Develop and maintain a robust electronic document management system to organize and store all filed documents securely and efficiently. Work closely with lawyers, paralegals, and other business professionals to ensure accurate and timely filings, provide training on e-filing procedures, and address any filing-related issues. Coordinate with other offices, including e-filing, docketing, paralegal, and LEA personnel, to ensure consistency in practices and procedures firm-wide. Paralegal Responsibilities Draft, proofread, cite check, and manage legal documents, ensuring compliance with court rules and e-filing procedures. Conduct and analyze research in support of case strategy. Prepare and respond to discovery requests, manage document reviews, and conduct investigations using eDiscovery tools. Prepare trial materials, organize exhibits, coordinate witnesses, and provide on-site support during trials and hearings. Nonessential Functions Assist with pro bono and business development projects Complete other duties as assigned Minimum Qualifications Prior experience in a law firm or legal environment, with specific experience in New York court filings; docket/calendaring experience preferred. Bachelor's degree or equivalent experience in a legal or administrative role. In-depth knowledge of state and local court rules and procedures, particularly in New York. Proficiency in legal docketing software and Microsoft Office Suite. Success Factors Attention to detail: avoid common and frequent mistakes; complete complex projects and tasks without error Collaboration: build coalitions among the various stakeholders; facilitate discussions that establish trust and resolve conflicts; build and use cross- functional relationships to accomplish work objectives. Communication: convey goals and objectives clearly and in a compelling manner; listen effectively and clarify information as needed; ensure that project status, issues and successes are communicated to project team, stakeholders, sponsors, steering committee and all levels of management and documented appropriately; ensure open communications within project team. Critical Thinking & Problem Solving: recognize problems or situations that are new or without clear precedent; evaluate alternatives and find solutions using a systematic, multi-step approach; develop improvements and innovations to enhance performance. Customer service: works diligently to ensure that everyone seeking Department services receives the highest level of service; establishes and manages service level agreements with external vendors and service providers; constantly seeks to improve service levels across the Firm [supervisor/manager] Exceptional interpersonal skills: interact professionally with partners and staff at all levels of the organization as well as clients Excellent work ethic: ensures that all work is completed on a timely basis, maintains attendance and punctuality at a high level, available for work outside of normal business hours as needed Work Environment Available to work in the office 9:00 - 5:30 pm Monday through Friday. Hybrid work arrangements may be available for this position Non-Smoking environment Available to work beyond regular hours when necessary The anticipated base salary for this position is $110,000. The actual base salary offered will be dependent upon the applicant's experience and qualifications, as well as other job-related factors, including but not limited to, relevant skills, education, certifications or other professional licenses held, and if applicable, geographic location. Steptoe offers a full range of benefits for you and your eligible dependents. Benefits currently include: medical, dental, vision, life, disability, dependent care, health care flexible spending accounts, 401K Plan, Profit-Sharing, Paid Time-Off and a robust Wellness Program. Steptoe LLP is an equal opportunity employer EOE/AA/Minority/Female/Disability/Veteran. All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, sexual orientation, gender identity and expression, marital status, mental or physical disability, genetic information, or any basis proscribed by applicable statutes.